Staffing Coordinator

CentraState Healthcare System · United States

The Manor Health & Rehabilitation Center is a 123 bed sub-acute and long-term care skilled nursing facility. The Manor offers comprehensive short-term rehabilitation and long-term skilled nursing services for adults ages 18 and older. In addition to providing award-winning care, we are committed to helping patients and residents achieve their maximum potential for independence, comfort, and quality of life.

Awards and Accreditations:

The Manor has been named one of the Best Nursing Homes by U.S. News & World Report , a nationally recognized magazine that routinely evaluates and rates health care providers across the country. The Manor earned this designation by demonstrating the appropriate use of key services and consistent performance in national quality measures. The Manor has also received the highest overall quality rating five stars from the Centers for Medicare & Medicaid Services (CMS) Five-Star Quality Rating System. Only the top 10 percent of nursing homes in the country are eligible to earn this honor. Lastly, the Manor consistently scores high for patient and resident satisfaction compared with similar facilities, according to Holleran scores.

The Manor has an employment opportunity for a Staffing Coordinator . This role coordinates unit staffing needs within The Manors nursing department and manages all aspects of employee scheduling and time/record keeping.

• Receives call-outs and secures substitute staff as necessary during assigned working schedule.
• Notifies appropriate unit of call outs.
• Coordinates staffing with agencies and communicates any issues with DON.
• Reviews all billing statements and adjusts discrepancies.
• Works with software vendor to maintain up-to-date knowledge of scheduling system, including any product upgrades, or support issues.
• Ensures all nursing units have adequate 24 hour coverage.
• Assures certified nursing assistant hours comply with mandated ratios of aides to residents, 8-1 for day shift, 10-1 for evening shift and 14-1 for night shift.
• Tracks time off accruals and PTO requests for staff.
• Processes and evaluates PTO requests within one week of receiving. Returns forms to DON with approval or denial of PTO once processed.
• Maintains accurate records on all nursing personnel.
• Maintains phone directories and updates as needed.
• Processes nursing employees time records. Initiates problem log when necessary.
• Responsible for completing and posting the Resident Care Staffing Report for RNs, LPNs and CNAs as required by law for long term care facilities.
• Tracks agency hours and payments submits hours monthly for PBJ reporting.
• Tracks physician hours submits monthly for PBJ hours reporting.
• Coordinates approved agency staff paperwork, and completion of Senior Service Agency orientation. Maintains agency staff credentials.

• High school diploma or equivalent preferred.
• At least one year of previous clerical experience required.
• Ability to use standard office machines, including typewrites, copiers, multi-line phones and facsimile machines.
• Must be proficient with Microsoft Outlook, Excel, and Word.
• Strong professional, organizational, and interpersonal skills to effectively relate with all members of the healthcare team required.
• Must be adaptable to change and able to multitask on a routine basis.

CentraState Healthcare System, in partnership with Atlantic Health System, is a fully accredited, not-for-profit, community-based health system dedicated to providing comprehensive health services in central New Jersey. Beyond offering a wide range of advanced diagnostic and treatment options, CentraState is committed to being a valuable health partner, focusing on disease prevention, promoting healthy behaviors, and helping individuals of all ages live well.

Located in Freehold, CentraState includes a 284-bed acute-care hospital, a dynamic health and wellness campus, two award-winning senior living communities, a charitable foundation, and convenient satellite health pavilions. These pavilions offer primary care, specialty physician practices, and access to outpatient services such as lab work and physical therapy.

CentraState is proud to be among the less than two percent of hospitals nationwide to earn Magnet designation for nursing excellence five times. Additionally, it has been recognized as a Great Place to Work-Certified Company by Great Place to Work for four consecutive years.

Joining CentraState means becoming part of a pioneering healthcare facility committed to high-quality, patient-focused care. We invite you to make a difference in our community and advance your career with us. We support our employees with work/life balance initiatives, tuition assistance, career advancement opportunities, and more.

Discover why our employees love their jobs and being part of the CentraState family!

CentraState Health System offers a competitive and comprehensive Total Rewards package that supports the health, financial security, and well-being of all team members.

What We Offer:

• Medical, Dental, Vision, Prescription Coverage (30 hours per week or above for full-time and part-time team members)
• Life & AD&D Insurance
• Long-Term Disability (with options to supplement)
• 403(b) Retirement Plan with employer match
• 401(a) Retirement Plan with employer contribution
• PTO
• Tuition Reimbursement
• Well-Being Rewards
• Employee Assistance Program (EAP)
• Fertility Coverage, Healthy Pregnancy Program
• Flexible Spending & Commuter Accounts
• Pet, Home & Auto, Identity Theft and Legal Insurance
• Growth Opportunity and Workforce Development Initiatives
• Continuing Education / Onsite Training
• A warm, welcoming company culture based upon mutual respect and a collaborative goal of providing excellent patient care
• Concierge Services with Work & Family Benefits
• Magnet recognized healthcare facility

Compensation Range: $21.00 - $33.60 per hour

The compensation above reflects the established range from CentraState Healthcare System (CSHS) for this position at the time the job was posted. CSHS considers many factors to determine compensation, including education, experience, skills, licenses, certification, and training. As such, team member compensation may fall outside this range.

Additionally, the compensation range reflects base salary and does not include extra shift rates or incentives tied to quality, productivity, etc., as applicable.

The benefits outlined also reflect CSHS policy at the time of posting. Benefits as are made available to other similarly situated team members of CSHS, although participation is at all times in accordance with and subject to the eligibility and other provisions of such plans and programs. CSHS may modify its benefits plans or programs at any time.

CSHS is proud to comply with all pay equity and pay transparency laws.