Accounts Receivable Clerk

Terrestris Global Solutions · United States

Are you looking for a Challenge? Looking for an innovative organization and the opportunity to learn and grow professionally? We can help! We are seeking an Accounts Receivable Clerk to join our Finance & Accounting team. This is an excellent opportunity for an entry-level to mid-level accounting professional looking to build a career in a growing government contracting environment. I’ve never heard of Terrestris. What do you do? At Terrestris, we leverage technology to create better mission outcomes through better human performance. We form strong client and team relationships through transparency and strive to create an environment where our team can let their excellence shine through. By finding, developing, and incorporating new ideas, we provide memorable services. Rooted in the USMC values of honor, courage, and commitment, Terrestris seeks to deliver extraordinary value to the American people by helping the Government become more efficient and effective. So, what will the Accounts Receivable Clerk at Terrestris do? The Accounts Receivable Clerk will support the company's daily accounts receivable and billing operations, including invoice preparation, payment processing, account reconciliation, collections support, financial recordkeeping, and customer account maintenance, and expense processing. The ideal candidate is detail-oriented, organized, dependable, comfortable working with numbers, and eager to learn. We are open to candidates with a range of experience, from those beginning their accounting careers to professionals with several years of accounts receivable or billing experience. What does a typical day look like for an Accounts Receivable Clerk? You will:

• Prepare, process, and distribute customer invoices accurately and on schedule.
• Review invoices and supporting documentation for completeness and accuracy.
• Enter accounts receivable transactions into the company's accounting system.
• Record and apply customer payments to the appropriate customer accounts.
• Monitor outstanding receivables and assist with follow-up on past-due accounts.
• Maintain accurate customer account records and supporting documentation.
• Perform routine accounts receivable reconciliations and research discrepancies.
• Assist with monthly, quarterly, and year-end accounting close activities.
• Respond to customer questions regarding invoices, account balances, and payment status.
• Coordinate with Project Managers, Contracts, Program Management, and Finance personnel to resolve billing issues.
• Assist with tracking invoices, payments, contract billing, and outstanding receivables.
• Ensure reimbursable travel and other expenses are properly recorded in the accounting system and included in client invoices when applicable.
• Process employee travel and expense reports on a semi-monthly basis, including reviewing receipts and supporting documentation for completeness, accuracy, appropriate coding, and compliance with company policies.
• Review travel and other reimbursable expenses and prepare applicable client billings in accordance with contract terms and billing requirements.
• Coordinate with employees, Project Managers, and Finance personnel to resolve questions or discrepancies related to travel expenses and expense reports.
• Maintain organized electronic and physical financial records.
• Assist with internal and external audits by providing requested documentation.
• Prepare basic accounts receivable reports, including aging reports.
• Identify discrepancies and unusual transactions and bring them to the attention of appropriate Finance personnel.
• Follow established accounting policies, procedures, and internal controls.

• Authorization to permanently work in the United States without sponsorship.
• A High school diploma or equivalent.
• A minimum of (1) year of experience in accounts receivable, billing, accounting, bookkeeping, finance, or a related field OR relevant education/coursework in accounting or finance.
• Strong attention to detail and accuracy.
• Basic understanding of accounting principles.
• Comfortable working with numbers and financial information.
• Proficiency with Microsoft Office, particularly Excel and Outlook.
• Strong organizational and time-management skills.
• Ability to handle confidential financial information appropriately.
• Ability to work independently while also collaborating effectively with a team.
• Strong written and verbal communication skills.

• An Associate's or Bachelor's degree in Accounting, Finance, Business, or a related field.
• 2–5 years of accounts receivable, billing, or accounting experience.
• Experience with client billing of reimbursable expenses, including travel and other billable costs.
• Experience processing employee travel and expense reports, including reviewing receipts, coding expenses, and ensuring compliance with company policies.
• Experience with an accounting or ERP system such as Deltek Costpoint, Unanet, QuickBooks, NetSuite, Sage, Microsoft Dynamics, or similar software.
• Experience with government contracting or federal government invoicing.
• Familiarity with accounts receivable aging, reconciliations, collections, or cash application.
• Experience working in a professional services or government contracting environment.