Executive Assistant

Biz2X · India

Key Responsibilities:

Executive Support

• Manage executive calendars, appointments, travel arrangements, and meeting schedules.

• Prepare agendas, presentations, reports, and meeting minutes for leadership meetings.

• Coordinate with internal and external stakeholders on behalf of senior management.

• Track action items and follow up with respective teams to ensure timely execution.

• Handle confidential information with the utmost discretion and professionalism.

• Manage communication, correspondence, and executive documentation.

Data Analytics & Reporting

• Collect, analyze, and interpret data from multiple business functions.

• Develop dashboards, reports, and performance metrics to support business decisions.

• Generate regular and ad hoc management reports with actionable insights.

• Monitor key business KPIs and identify trends, risks, and opportunities.

• Prepare executive-level presentations using data visualization techniques.

• Conduct market, operational, and business performance analysis.

• Maintain data accuracy, integrity, and reporting consistency.

Business Support

• Assist in strategic projects and operational initiatives led by senior leadership.

• Track project progress and provide performance updates.

• Coordinate cross-functional meetings and manage stakeholder communications.

• Support budgeting, forecasting, and business planning activities.

• Identify process improvement opportunities through data-driven analysis.

Required Qualifications

• Master's degree in Business Administration, Economics, Statistics, Finance, Data Analytics, or a related field.

• 4-8 years of experience as an Executive Assistant, Executive Coordinator, Business Analyst, or similar role.

• Proven experience supporting senior leadership or C-suite executives.

• Strong analytical and problem-solving skills.

Technical Skills

• Advanced proficiency in Microsoft Excel (Pivot Tables, Power Query, Advanced Formulas, Dashboards).

• Strong knowledge of Power BI, Tableau, or similar visualization tools.

• Experience with data analysis and reporting.

• Proficiency in Microsoft Office including PowerPoint and Word.

• Working knowledge of SQL is preferred.

• Experience with ERP, HRMS, CRM, or business intelligence systems is an advantage.