Executive Assistant

We are partnering with a global manufacturing organization seeking an experienced Executive Assistant to serve as a trusted partner to the Managing Director of its North American business. This is a highly visible role for a polished, proactive professional who thrives in a fast-paced environment and enjoys working closely with senior leadership.Beyond traditional executive support, this individual will help keep priorities moving across the organization—managing a complex calendar and inbox, coordinating leadership reporting and follow-up, preparing executive-level presentations and briefing materials, and anticipating needs before they arise.

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Essential Duties & FunctionsServe as a trusted partner to the Managing Director, proactively managing priorities, schedules, communication, and follow-up.Manage a complex, high-volume calendar across multiple departments and time zones.Monitor and organize executive email communications, identify priorities, and draft responses as appropriate.Prepare executive summaries, briefing materials, talking points, meeting agendas, and other leadership communications.Act as a liaison between the Managing Director and internal and external stakeholders, representing the executive office with professionalism and discretion.Coordinate reporting and information across departments, ensuring deadlines, action items, and leadership priorities stay on track.Create, edit, and format polished, modern presentations and visual materials for executive and board-level audiences.Coordinate executive meetings, leadership events, and offsites.Manage domestic and international travel arrangements, including detailed itineraries and logistics.Anticipate needs, identify potential issues, and take initiative to keep executive priorities moving forward.
Qualifications5+ years of experience supporting senior executives in an Executive Assistant, Senior Administrative Assistant, or similar capacity.Demonstrated ability to build trust and operate with a high degree of discretion and confidentiality.Strong executive presence with polished written, verbal, and interpersonal communication skills.Highly organized and able to prioritize competing demands in a fast-moving environment.Proactive, resourceful, and comfortable working independently with limited direction.Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.Strong presentation skills with the ability to create clean, professional, executive-level materials; Canva experience is a plus.Experience working within an international organization or alongside European teams is a plus.German language skills are a plus but not required.
Why JoinPartner directly with the Managing Director in a highly visible, high-trust role.Gain exposure to executive decision-making and board-level interactions within a global organization.Have the opportunity to improve executive workflows, reporting, communication, and processes rather than simply maintain them.Join an established international manufacturer with more than 100 years of history and a growing North American presence.Comprehensive health, dental, and vision benefits.Company-paid life insurance, short- and long-term disability insurance, and parental leave.401(k) with company match.20 days of PTO plus 11 company holidays, including a floating holiday. xzbcwsv Tuition reimbursement, training, and career development opportunities.