Accountant (Book keeping)

SoftSquare · Lahore, Pakistan

Softsquare is looking for a detail-oriented, organized, and proactive Accountant specializing in Accounts Receivable (AR) to join our team. The ideal candidate will be responsible for managing customer invoicing, payment collections, account reconciliations, credit control, and receivables reporting. The role requires strong numerical accuracy, professional communication skills, and the ability to coordinate effectively with customers and management.

Responsibilities

• 1. Invoicing
• Prepare and issue accurate customer invoices in a timely manner.
• Verify pricing, GST, delivery charges, and customer details.
• Send invoices along with supporting documents, including Proof of Delivery (PODs), where required.
• 2. Payment Follow-Up and Collections
• Monitor outstanding invoices and follow up with customers regarding overdue payments.
• Send payment reminders and account statements.
• Escalate significantly overdue accounts to management.
• 3. Payment Allocation
• Record customer payments accurately in the accounting system.
• Allocate payments against the appropriate invoices.
• Investigate unidentified, partial, or short payments and resolve discrepancies.
• 4. Accounts Reconciliation
• Reconcile customer accounts and receivable balances regularly.
• Identify discrepancies, duplicate payments, credit notes, and missing invoices.
• Resolve account queries in coordination with customers and relevant internal teams.
• 5. Credit Management
• Monitor customer credit limits and payment histories.
• Identify overdue and high-risk accounts and recommend appropriate action.
• Place customer accounts on hold when authorized or required under company policy.
• Keep management informed about credit risks and collection issues.
• 6. Customer Communication
• Respond professionally to customer queries regarding invoices, payments, and account balances.
• Provide copies of invoices, statements, and payment receipts when requested.
• Maintain positive and professional relationships with customers while ensuring timely collections.
• 7. Reporting and Analysis
• Prepare regular Accounts Receivable (AR) and Aged Receivables reports.
• Track outstanding invoices across current, 30-day, 60-day, and 90+ day categories.
• Highlight overdue and high-risk accounts for management review.
• Provide regular cash collection updates and payment status reports.
• 8. Month-End Activities
• Reconcile the Accounts Receivable ledger and investigate outstanding discrepancies.
• Ensure all invoices, credit notes, and customer payments are recorded accurately.
• Assist with month-end closing, financial reporting, and GST/BAS-related information.
• Maintain organized and accurate accounting records for reporting and audit purposes.

Requirements

• Bachelor's degree in Accounting, Finance, Commerce, or a related field.
• Previous experience in accounting, particularly Accounts Receivable, invoicing, or credit control.
• Good understanding of accounting principles, reconciliations, and receivables management.
• Proficiency in Microsoft Excel and accounting software such as Xero, MYOB, QuickBooks, or similar systems.
• Knowledge of GST and BAS processes, preferably within an Australian accounting or business environment.
• Strong numerical, analytical, and problem-solving skills.
• Excellent written and verbal communication skills, particularly for customer payment follow-ups.
• High attention to detail, accuracy, and record-keeping.
• Ability to prioritize tasks, meet deadlines, and work independently.
• Willingness to work the assigned early-morning shift from 4:00 AM to 1:00 PM Pakistan time.

Benefits

• Market-competitive salary based on qualifications and experience.
• Professional working environment.
• Opportunity to develop accounting and financial operations expertise.
• A collaborative team environment with opportunities for professional growth.