Deputy Manager - Contracts

The Dept Manager - Contracts will lead the Contracts function within the Engineering Department, managing the complete tender, bidding, award and contractor evaluation process for TCF's new construction and repair & maintenance works. The role ensures transparency, fairness and visibility across the process - from contractor enlistment and prequalification through tendering, bid evaluation, award and contract administration - in line with approved SOPs, while supporting management with accurate bid analysis and timely award decisions.

• Lead and manage the Contracts function, including the complete tender, bidding, award and contractor evaluation process, ensuring transparency and visibility at every stage
• Prepare / review tender documents, including instructions to bidders, conditions of contract, specifications, BOQs and bid forms in coordination with Design and Costing teams
• Lead tender opening and ensure inclusion of Finance / Audit representatives for visibility
• Ensure accurate preparation of comparative statements by thoroughly reviewing bids to identify calculation errors and missing rates
• Review bids and prepare Bid Evaluation reports to support awarding decisions
• Compile and share awarding decision points with the internal committee to maintain transparency
• Conduct bid clarification and negotiation meetings with contractors and record outcomes
• Prepare, review and issue Letters of Award, work orders and contract agreements, and ensure timely collection and verification of performance securities, bonds and insurances
• Enlist contractors through the KYC (Know Your Contractor) process as per approved SOPs
• Manage contractor prequalification, onboarding and preferred list processes, ensuring transparency and compliance
• Establish and maintain a contractor performance evaluation system, and recommend contractors for upgrading, retention or blacklisting
• Support contract administration, including review of variations, extension of time requests, claims and contract closeout in coordination with Project Management and Costing teams
• Maintain proper records of all tenders, bids, evaluations, awards and contracts for audit and management review
• Lead process improvement initiatives, i.e. tender cycle tracking system, and provide visibility through dashboards
• Contribute to the preparation of Tender and Contract SOPs and monitor their proper implementation
• Supervise, guide and develop the Contracts team members
• Perform any other tasks assigned by the Line Manager.

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