Executive Assistant

Intellyze Innovations Private Limited · India

Job Title: Executive Assistant

Company: Intellyze Innovations Pvt Ltd

Location: Kochi, Kerala (On-site)

Employment Type: Full-time

Reports To: Founder & CEO

Salary: Rs 15,000 - Rs 20,000 pm

About the Role

We're looking for an organized, communication-driven Executive Assistant to act as the bridge between our clients, our team, operations and the CEO. You'll own the day-to-day coordination of projects and client relationships — from prospecting new business to final delivery — while keeping the CEO's priorities on track and teams aligned.

Key Responsibilities

• Assign tasks to team members, follow up on progress, and remove roadblocks to keep work moving
• Serve as a key point of contact for client interactions, ensuring professional and timely communication at every stage
• Represent Intellyze at business meetings, networking events, and client visits, projecting the company's values and capabilities
• Ensure all client deliverables are completed and delivered on time, to the expected quality standard
• Manage the flow of communication between the CEO, senior management, and staff, keeping all sides informed and aligned
• Handle inward leads — respond to enquiries, qualify prospects, and guide them through the sales pipeline
• Identify and prospect potential clients through research, networking, and outreach to build a healthy pipeline
• Prepare proposals, quotations, and scope documents for prospective and existing clients
• Assist in closing projects, including final reviews, client sign-offs, and handover documentation
• Schedule, coordinate, and manage client meetings, including agendas, minutes, and follow-up actions
• Manage the CEO's calendar, meetings, and daily priorities
• Maintain organized records of contracts, proposals, invoices, and correspondence
• Handle confidential business and client information with discretion

Requirements

• 0–2 years of experience in client servicing, business development, project coordination, or operations (freshers with strong management and communication skills welcome)
• Languages: English and Malayalam required; Hindi preferred
• Strong organizational skills with the ability to manage multiple projects, tasks, and deadlines simultaneously
• Proficiency with task management and communication tools (e.g., Trello/Asana, WhatsApp Business, Google Workspace)
• Presentable, confident, and comfortable representing the brand in front of clients and partners
• A proactive, ownership-driven attitude — you chase updates before anyone asks