Document Controller

HCLTech · Coimbatore, India

Job Responsibilities – Document Controller

Job Location: Coimbatore

Exp: 6 months to 2.5 Years

Notice period: Immediate to 30 days ONLY

• Maintain, organize, and manage all project/business documents (hard copy and electronic).
• Ensure proper filing, indexing, and retrieval of documents for easy access.
• Review VDRL (Vendor Data Requirement List) and prepare document submission plans
• Track and control document revisions, ensuring all stakeholders use the latest approved versions.
• Maintain document logs and registers to monitor status and updates.
• Verify documents for completeness, accuracy, and compliance with company standards.
• Ensure documents follow naming conventions, formatting guidelines, and approval workflows.
• Manage document control systems/tools (e.g., SharePoint, EDMS, Aconex, Alfresco etc.).
• Ensure data integrity, security, and backup of all records.
• Coordinate with multiple stake holders for document submissions and approvals.
• Track document progress and follow up on pending approvals.
• Compile and submit final document packages (Vendor Data Books / MDR).
• Suggest improvements in document control procedures to enhance efficiency and compliance.