Project Coordinator

B & D Industries · United States

Summary

The Project Coordinator is an entry-level position that provides administrative assistance to the Area Manager, Project Manager, and other managers in the department. The role requires a conscientious and cooperative team player who helps others with billing, filing, maintaining files, answering incoming and routing outgoing phone calls. The focus of this job is on producing high-quality, detailed work based on established standards, guidelines, and procedures. Consistent work output is essential, requiring patience and a willingness to handle and complete one task at a time. Responsibilities can cover all aspects of administration, including but not limited to customer interfaces, research, scheduling, and dispatch as needed. This position supports projects through communication, documentation, and working with teams to create and standardize processes to reach department goals. The Project Coordinator manages the flow of information amongst teams, external organizations, and leadership, which is why its important to take the time to get to know employees and build lasting relationships.

Benefits
Robust 401 (k) program with discretionary safe harbor (no contribution required)
Excellent health, dental, and vision insurance
8 Paid holidays
Collaborative and supportive culture

Responsibilities

Responsible for the timely, accurate execution of tasks

Ensures that administrative processes for projects are run in compliance with the organizations requirements

Provides administrative support to facilitate the planning and coordination of activities for a project, maintain documents, and provide any information needed

Provide basic status reporting and respond to requests for service, assistance, and information to all internal and external customers

Prepares correspondence for signature as needed

Ensures proper data entry of information into ViewPoint

Maintain records for open jobs to ensure all required project documents exist

Physical demands include long hours sitting, using a computer, standing, pulling/pushing, walking, lifting, and climbing

The job requires intermediate computer proficiency and critical thinking skills

Other duties, activities, and responsibilities may vary and change as assigned

Education and Experience

High school degree or equivalent required

Preferred Associates degree in business administration

Relevant work experience may substitute for the degree