Office Administrator

TIE-UPS Manpower Consultants · India

TIE-UPS is hiring for a Leading Japanese MNC -( leaders in international trade, Excellent paymaster).

Position- Admin Executive

Experience- 3-5 years

Location- Bangalore

Essentials Requirement:

• Degree level education or its equivalent (Full time Regular course) • Willing to work stretched hours • HR&GA administration tasks • Good communication skill(Internal/External) • Strong commitment to meeting deadlines and completing tasks with a high sense of ownership. • Capability to adapt to new and non-routine assignments and accurately execute management instructions. • Respect for Japanese business practices, including timely reporting, communication, adherence to deadlines, and compliance with company rules and procedures.

Desirable Requirement:

• Familiarity with expat residence related work • Knowledge and Experience of SAP environment • Good Knowledge of computer and IT Troubleshoot.

1. Expatriate Support

-Manage FRRO (Foreigner Registration) and visa-related documentation and procedures -Coordinate housing arrangements and residence approval processes for expatriates -Support bank account opening and onboarding formalities for expatriates

2. Vendor & Payment Management -Process SAP vouchers and payment requests for vendors -Manage office lease contracts, manpower agencies, and other service providers Oversee vendor-related matters, including driver overtime administration

3. Business Unit (BU) Support -Support business travel and entertainment application processes for the Automotive Sales & Marketing, R&D/DX, and ESP teams -Handle business trip expense settlements and related documentation

4. Office Administration & General Affairs -Support overall office operations and general affairs activities -Manage office supplies and consumables on a daily basis -Handle procurement and administration of IT equipment and office facilities

5. Event Coordination Support -Support the planning and execution of Regional Meetings and other internal/external events -Coordinate logistics and administrative arrangements for visitors, meetings, and company events

Skills & Competencies:

• Ability to multitask and liaise across departments

• Effective communication and team collaboration

• Process-oriented approach to task planning

• Hands-on experience with SAP for financial workflows

• Proactive vendor coordination and negotiation abilities

Experience: 3-5 years of relevant experience in Japanese company or MNC