Payroll accountant

Ambe International-Recruitment And Mobility · Mumbai, India

*JOB TITLE: US Payroll & Accounts Specialist*

*Company:* Ambe Healthcare Staffing

*Location:* Mumbai or Nasik, Maharashtra, India (On-Site Only)

*Shift:* Night Shift — 6:00 PM to 3:00 AM IST (Monday to Friday)

*Employment Type:* Full-Time, Permanent

*Joining:* Immediate (Max 30 days notice preferred)

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*ABOUT US*

Ambe Healthcare Staffing is a US-based healthcare staffing company headquartered in Secaucus, New Jersey. We place travel nurses, locum physicians, and allied health professionals across all 50 US states. We are Joint Commission Certified, a Women-Owned Minority Certified Business (WMBE), and were recognized as a Top 100 Staffing Company at the 2024 World Staffing Summit Awards. We are part of the Ambe International group with 40+ years of global staffing experience across the UK, Germany, Romania, Oman, Dubai, and India.

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*ABOUT THE ROLE*

We are hiring a US Payroll & Accounts Specialist to support our US finance and billing operations from our India office. You will handle end-to-end weekly payroll for travel healthcare professionals, manage accounts receivable and payable, and oversee MSP billing through VMS portals — all in sync with US business hours.

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*KEY RESPONSIBILITIES*

Payroll:

- Process weekly W2 and 1099 payroll for travel nurses, allied health, and locum professionals

- Calculate tax-free housing and meal stipends per IRS guidelines

- Handle multi-state federal, state, and local tax deductions

- Coordinate with recruiters to validate hours, overtime, and shift differentials

- Manage year-end W2 and 1099 issuance

- Resolve payroll queries and discrepancies promptly

Accounts Receivable:

- Invoice hospitals, clinics, long-term care facilities, and MSP clients

- Maintain AR aging reports and follow up on overdue accounts

- Post incoming payments and reconcile against invoices

- Support month-end and quarter-end AR close

MSP Billing and VMS Portals:

- Submit timesheets and invoices via VMS platforms such as Fieldglass, Beeline, Shiftwise, or Health Trust

- Track MSP billing cycles, rate confirmations, and contract compliance

- Resolve billing disputes, credit memos, and short payments

- Maintain bill rates, pay rates, and markup details per MSP contracts

Accounts Payable:

- Process vendor and contractor invoices within agreed payment terms

- Perform three-way matching of purchase orders, receipts, and invoices

- Maintain vendor records and payment schedules

Reconciliation and Reporting:

- Conduct weekly and monthly bank reconciliations

- Prepare AR aging, AP aging, and payroll summary reports

- Support month-end and year-end close

- Assist with audit preparation and documentation

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*REQUIRED QUALIFICATIONS*

- Minimum 2 years of experience at a US healthcare staffing company — this is mandatory

- Hands-on US payroll experience including W2, 1099, weekly pay cycles, and multi-state payroll

- Direct experience with MSP billing and VMS portal submissions

- Strong accounts receivable experience including invoicing, collections, and aging reports

- Working knowledge of accounts payable, vendor payments, and reconciliation

- Proficiency in accounting or payroll software such as Quick Books, ADP, or Paychex

- Strong Microsoft Excel skills including pivot tables, VLOOKUP, and reconciliation formulas

- Good understanding of US payroll tax compliance including FICA, FUTA, SUTA, and stipend rules

- Excellent written and spoken English for communication with US clients and teams

- Must be willing to work night shifts on a permanent basis — non-negotiable

- Must be based in Mumbai or Nasik and able to work on-site

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*PREFERRED QUALIFICATIONS*

- Bachelor's or diploma in Commerce, Accounting, or Finance

- Experience with Fieldglass, Beeline, Shiftwise, or Health Trust VMS platforms

- Multi-state payroll experience especially in California, New York, Georgia, or Oregon

- Prior experience in a US staffing BPO or India-based back office supporting a US staffing company

- Familiarity with Joint Commission compliance in a staffing environment

- Knowledge of US GAAP basics

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*WORK SCHEDULE AND LOCATION*

- Work Mode: On-Site only, no remote or hybrid option

- Office: Mumbai or Nasik, Maharashtra

- Shift: 6:00 PM to 3:00 AM IST, Monday to Friday

- Weekly Off: Saturday and Sunday

- Notice Period: Immediate preferred, maximum 30 days

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*WHAT WE OFFER*

- Competitive salary based on US healthcare staffing finance experience

- Night shift allowance

- Direct working relationship with US operations and finance leadership

- Full exposure to US healthcare staffing finance — payroll, AR, AP, and MSP billing

- Career growth within a globally backed, award-winning staffing company

- Stable, permanent role with immediate start

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*HOW TO APPLY*

If you have experience in US healthcare staffing finance and are ready to work on-site in Mumbai or Nasik on night shifts, we want to hear from you.