Administrative Assistant

Location: Ridgefield Park, NJ (on-site during initial training; hybrid afterward)Schedule: Full-time, permanentWork model: On-site for the first 90 days (training/probation), then 2–3 days on-site / week (hybrid)Compensation: $65,000–$75,000 base salary (depending on experience)

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OverviewA confidential professional services organization is seeking an organized, detail-oriented Administrative Assistant to support its Accounting & Finance team. This role is ideal for someone who thrives in a fast-paced environment, can manage multiple priorities, and is comfortable handling sensitive and time-sensitive information with professionalism and discretion.Key ResponsibilitiesProvide day-to-day administrative support to the Accounting & Finance teamMaintain accurate records and perform high-volume data entry with strong attention to detailPrepare and coordinate mailings, correspondence, and internal documentationManage calendars, meeting coordination, scheduling, and follow-upsTrack documents, requests, and deadlines; ensure timely completion of action itemsAssist with routine administrative tasks that keep team workflows organizedSupport special projects and ad hoc tasks as neededQualifications2+ years of administrative, office, or team support experiencePrior experience in a professional services environment (required), such as:legal services / law firmaccounting / CPA firmfinancial services or similar client-service settingStrong organizational skills and consistent follow-throughExcellent written and verbal communicationProficiency in Microsoft Office (Outlook, Word, Excel)Professional, dependable, and comfortable working with confidential information
Ideal BackgroundYou’ve supported teams in an environment where accuracy, responsiveness, discretion, and client service matter. xzbcwsv You’re comfortable juggling priorities, staying on top of details, and keeping processes moving.