Executive Assistant

MAIN RESPONSIBILITIESProvide administrative and operational support to senior leadership, coordinating schedules, meetings, priorities, and departmental initiatives.Develop professional presentations, reports, and visual materials using Canva and Google Slides, translating complex information into clear, organized content.Support daily department operations by maintaining project trackers, updating procedures, organizing agreements, coordinating vendor information, and monitoring deliverables.Assist with HR and compliance activities, including personnel documentation, employee training, performance review processes, and internal recordkeeping.Process and track invoices, maintain administrative systems, and ensure accurate documentation of ongoing activities.Organize internal meetings, prepare agendas and supporting materials, coordinate communications, and follow up on outstanding action items.Maintain confidentiality while working with sensitive organizational information and collaborating across departments.

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MUST HAVES3–4 years of administrative, executive support, or business operations experience.Experience supporting C-suite executives or senior organizational leadership.Advanced proficiency in Canva and Google Slides, with demonstrated ability to create polished presentations and simplify complex information.Strong interest in and commitment to the organization's mission and values.Highly organized, detail-oriented, and capable of managing competing priorities and deadlines.Proactive, independent worker who takes initiative and follows through with minimal supervision.Excellent written and verbal communication skills, with the ability to interact professionally at all organizational levels.Strong interpersonal skills, emotional intelligence, and sound judgment.Ability to handle confidential information with professionalism and discretion.Collaborative, adaptable, and service-oriented approach to supporting internal teams.
NICE TO HAVESFamiliarity with HR platforms such as ADP, Employee Navigator, or similar systems.Experience with or comparable project management tools.Exposure to performance management platforms such as Trakstar.Knowledge of organizational compliance or registration requirements.Previous experience supporting HR, compliance, or internal operations functions.Familiarity with vendor coordination, procurement, and process documentation.Proficiency in Microsoft PowerPoint. xzbcwsv Background working in a nonprofit or mission-driven environment.