Executive Assistant

iRocket is pioneering fully autonomous, fully reusable small launch vehicles to provide responsive, cost-effective access to space. Our team operates at the cutting edge of aerospace innovation, combining advanced propulsion, reusable systems, and sustainable propellants to transform launch operations.

Qualifications, skills, and all relevant experience needed for this role can be found in the full description below.
The Role:We are seeking 2 experienced Executive Assistants to provide high-level support to our senior executives. The ideal candidate is a proactive problem-solver with exceptional organizational skills, who thrives in a fast-paced, dynamic environment and can manage complex schedules, projects, and communications with discretion. You will report directly to the Executive Team and be a key partner in ensuring organizational effectiveness and executive productivity.Executive Time Management: Strategically manage and prioritize schedules to align with company goals and executive prioritiesRelationship Management: Cultivate and maintain effective relationships with internal and external partners, fostering collaboration and clear communicationPlanning and Execution: Oversee tasks and ensure accountability for completion of key deliverablesMeeting Coordination: Prepare agendas, manage logistics, take comprehensive notes, and follow up on action items to maximize meeting productivityProcess and Systems Management: Develop workflows and systems to enhance efficiency and streamline operationsInformation Consolidation: Gather, organize, and summarize large amounts of information to support decision-makingComplex Scheduling and Calendar Management: Provide flexible, dynamic scheduling support for multiple executivesProject and Event Management: Manage projects and occasional strategic executive-level events, including budgeting, vendors, and post-event surveysPreparation Support: Assist in preparation for meetings, presentations, and other commitments, including briefing materials, agendas, and itinerariesGlobal Travel Management: Coordinate domestic and international travel logistics for executivesExpense and Budget Management: Process travel expenses and reimbursements in a timely and accurate manner
Requirements8+ years of executive-level support experience, preferably in a fast-paced environmentPossess a Bachelor's degreeExperience managing complex calendars and global travel logisticsStrong problem-solving skills and meticulous attention to detailAbility to thrive under pressure and adapt quickly in a dynamic environmentExcellent judgment and discretion xzbcwsv in handling sensitive informationEvent management experience, including budget oversight and vendor coordinationExperience supporting multiple executives, managing diverse priorities and personalitiesWell-rounded, adaptable work style, ideally with startup or small company experienceStrong organizational and prioritization skillsAbility to manage multiple schedules, projects, and competing priorities with efficiency and professionalism
BenefitsHealth Care Plan (Medical, Dental & Vision)Retirement Plan (401k, IRA)Life Insurance (Basic, Voluntary & AD&D)Paid Time Off (Vacation, Sick & Public Holidays)Family Leave (Maternity, Paternity)Short Term & Long Term DisabilityWellness Resources