Urgent - Personal Assistant To MD

<p> <b> Roles and Responsibilities </b> </p> <p> Manage his electronic diary, assessing priority of appointments and reallocation as necessary. </p> <p> Manage travel arrangements (including visas/accommodation). </p> <p> Process MD’s correspondence, ensuring that incoming correspondence is dealt with by the MD/or on behalf of the MD, or other staff as appropriate. </p> <p> Maintain MD’s office systems, including data management and filing. </p> <p> Maintain records of MD’s contacts. </p> <p> Screen calls, enquiries and requests, and deal with them when appropriate. </p> <p> Assist MD in researching and following up with action on matters which fall within the MD’s responsibility chasing responses, triggering follow-up action. </p> <p> Produce documents, briefing papers, reports and presentations for the MD. </p> <p> Organise meetings and ensure that MD is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers. </p> <p> Manage arrangements for Trustees’ and Sub-Committee meetings, including production/distribution of agenda and papers. </p> <p> Assist/support MD, Development Manager &amp; Communications Manager in arranging funding partner and other events. </p> <p> Meet and greet visitors at all levels of seniority. </p> <p> Supervise all Trust incoming/outgoing mail. </p> <p> Any other duties as may reasonably be required by the MD </p> <p> <b> Desired Candidate Profile </b> </p> <p> Educated to degree level or equivalent. </p> <p> Experienced Personal Assistant at senior management level. </p> <p> Ability to organise and plan own work </p> <p> A flexible, pro-active approach to work including the ability to prioritise and re-prioritise. </p> <p> Ability to work on own initiative </p> <p> Knowledge in MS Word &amp; MS Excel </p> <p> Excellent Communication Skills in English, Tamil &amp; Hindi </p>