Administrative Assistant

Plumb Bros llc · United States

Benefits:

• Bonus based on performance
• Employee discounts
• Flexible schedule
• Opportunity for advancement
• Paid time off

• Perform daily administrative and clerical tasks to support office operations.
• Manage social media accounts.
• Follow up with customers regarding service requests, appointments, estimates, invoices, and other company matters.
• Provide excellent customer service and maintain professional communication with customers, vendors, and employees.
• Assist management with daily administrative needs and special projects.
• Maintain organized digital and physical files and records.
• Perform data entry and ensure information is entered accurately and kept up to date.
• Receive, sort, distribute, and send incoming and outgoing mail and packages.
• Ensure the office remains properly stocked.
• Maintain a clean, organized, and professional office environment.
• Manage company inventory.
• Organize company meetings, employee meetings, training sessions, and company events.
• Help coordinate meeting schedules, supplies, food, materials, and other event needs.
• Assist with employee paperwork, forms, and other administrative documentation.
• Maintain calendars, schedules, and appointments as needed.
• Prepare, organize, scan, copy, and file documents.
• Communicate with vendors and suppliers when necessary.
• Assist with scheduling and coordinating company operations.
• Maintain confidentiality of company, employee, and customer information.
• Perform other administrative duties as assigned by management.

• Previous administrative, office, or customer service experience in construction preferred.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Professional and friendly attitude.
• Strong attention to detail and accuracy.
• Ability to multitask and prioritize responsibilities.
• Comfortable using computers, email, Microsoft Office, Google Workspace, and other office software.
• Ability to learn company-specific software and systems.
• Ability to work independently while also working effectively with a team.
• Dependable, punctual, and responsible.