Administrative Specialist

Senior Administrative Coordinator | Charlotte, NC

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We’re seeking a Senior Administrative Coordinator to support daily office operations and workplace experience at an innovation center located at Optimist Hall in Charlotte, NC.This is a great opportunity for an organized, service-oriented professional who enjoys supporting leadership, coordinating office activities, and creating a welcoming environment for employees, visitors, tenants, and vendors.
Responsibilities include:Serve as the primary point of contact for visitors, tenants, and vendors.Provide administrative support to multiple managers, including scheduling, correspondence, and document preparation.Coordinate employee and contractor onboarding, including access, equipment, and training.Manage office supplies, vendor services, facility requests, invoices, purchase requisitions, and purchase orders.Coordinate conference rooms, catering, meetings, and corporate events.Maintain organized shared spaces and assist with day-to-day workplace needs.
Qualifications:Proficiency in Microsoft Office, including Excel, Outlook, and PowerPoint.Strong organizational, communication, and multitasking skills.Experience in administrative support, office coordination, or customer service.A proactive, detail-oriented approach with strong problem-solving abilities.Willingness to assist with occasional hands-on office and facility tasks.
Location: Optimist Hall, Charlotte, NCSchedule: Monday–Friday, fully onsiteIf you enjoy keeping an office running smoothly and delivering an excellent workplace experience, I’d love to connect! xzbcwsv Please reach out to learn more about this opportunity.