Executive Assistant
FM Talent · Washington, District of Columbia, United States
FULL TIME
Job Description
Position SummaryThe Executive Support Specialist will provide responsive, accurate, and professional support to senior Government leaders. Assignments may align to the Executive Assistant I, II, or III level or the Staff Assistant category based on the complexity of the office and the candidate’s qualifications.
Read on to fully understand what this job requires in terms of skills and experience If you are a good match, make an application.
Key Responsibilities:Manage executive calendars, schedules, appointments, and priorities.Coordinate meetings, conferences, travel, and special events.Prepare agendas, briefing materials, presentations, correspondence, and reports.Track taskers, decisions, action items, deadlines, and leadership priorities.Review and format documents for accuracy and compliance with Department standards.Support records management, document control, and SharePoint activities.Coordinate with internal and external stakeholders on behalf of supported leadership.Maintain confidential and sensitive information appropriately.Support administrative projects, financial tracking, and operational reporting as assigned.Maintain professional communication and customer service across all interactions.
Required QualificationsQualifications vary by assigned contract level:
Executive Assistant IBachelor’s degree or seven years of qualifying experience in lieu of the degree.Minimum three years of executive-support experience.
Executive Assistant IIBachelor’s degree or 10 years of qualifying experience in lieu of the degree.Minimum six years of executive-support experience.
Executive Assistant IIIBachelor’s degree or 13 years of qualifying experience in lieu of the degree.Minimum nine years of executive-support experience.
Staff AssistantBachelor’s degree.Minimum two years of related experience.Experience with editorial review, Microsoft Office, SharePoint, and executive administrative support.
All LevelsStrong organizational, written, verbal, and customer-service skills.Proficiency with Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.Active Secret clearance.
Preferred QualificationsExperience supporting Senior Executive Service leaders, Deputy Assistant Secretaries, Managing Directors, Executive Directors, or equivalent senior leadership.Department of State, Foreign Affairs, Bureau of Consular Affairs, or other federal-headquarters experience.Familiarity with Department of State document-clearance and executive-correspondence processes.Experience preparing executive briefings, presentations, decision memoranda, and formal correspondence.Advanced calendar, travel, meeting, and event-management experience.Strong records-management, document-control, and SharePoint experience.Experience supporting multiple senior leaders or high-tempo executive offices.Recent Department of State experience or an active Department of State security determination.
Compensation Range: The salary range provided is determined by market value, internal equity, and the candidate's experience and qualifications. xzbcwsv Offers will be extended within this range, though not all candidates will receive an offer at the upper limit.
Read on to fully understand what this job requires in terms of skills and experience If you are a good match, make an application.
Key Responsibilities:Manage executive calendars, schedules, appointments, and priorities.Coordinate meetings, conferences, travel, and special events.Prepare agendas, briefing materials, presentations, correspondence, and reports.Track taskers, decisions, action items, deadlines, and leadership priorities.Review and format documents for accuracy and compliance with Department standards.Support records management, document control, and SharePoint activities.Coordinate with internal and external stakeholders on behalf of supported leadership.Maintain confidential and sensitive information appropriately.Support administrative projects, financial tracking, and operational reporting as assigned.Maintain professional communication and customer service across all interactions.
Required QualificationsQualifications vary by assigned contract level:
Executive Assistant IBachelor’s degree or seven years of qualifying experience in lieu of the degree.Minimum three years of executive-support experience.
Executive Assistant IIBachelor’s degree or 10 years of qualifying experience in lieu of the degree.Minimum six years of executive-support experience.
Executive Assistant IIIBachelor’s degree or 13 years of qualifying experience in lieu of the degree.Minimum nine years of executive-support experience.
Staff AssistantBachelor’s degree.Minimum two years of related experience.Experience with editorial review, Microsoft Office, SharePoint, and executive administrative support.
All LevelsStrong organizational, written, verbal, and customer-service skills.Proficiency with Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.Active Secret clearance.
Preferred QualificationsExperience supporting Senior Executive Service leaders, Deputy Assistant Secretaries, Managing Directors, Executive Directors, or equivalent senior leadership.Department of State, Foreign Affairs, Bureau of Consular Affairs, or other federal-headquarters experience.Familiarity with Department of State document-clearance and executive-correspondence processes.Experience preparing executive briefings, presentations, decision memoranda, and formal correspondence.Advanced calendar, travel, meeting, and event-management experience.Strong records-management, document-control, and SharePoint experience.Experience supporting multiple senior leaders or high-tempo executive offices.Recent Department of State experience or an active Department of State security determination.
Compensation Range: The salary range provided is determined by market value, internal equity, and the candidate's experience and qualifications. xzbcwsv Offers will be extended within this range, though not all candidates will receive an offer at the upper limit.