administration manager / Facility Manager

COSPACEZ PRIVATE LIMITED · India

Company Description COSPACEZ PRIVATE LIMITED is a growing organization focused on providing modern, efficient, and well-managed workspaces and facilities. The company emphasizes operational excellence, safety, and a positive experience for clients and occupants. COSPACEZ values professionalism, reliability, and strong stakeholder relationships, offering team members the opportunity to contribute to high-impact facility and administrative operations. The work environment encourages collaborative problem-solving, continuous improvement, and accountability in day-to-day management.

Role Description The Administration Manager / Facility Manager will oversee the daily operations of office and facility management in the Newtown Kolkata Area. This full-time, on-site role includes managing building services, housekeeping, security, and maintenance, while ensuring a safe, clean, and efficient environment for all occupants. The role involves coordinating with vendors and service providers, monitoring facility budgets and expenses, and ensuring compliance with company policies and local regulations. The Manager will handle office administration functions such as asset management, inventory control, and space planning, as well as support event logistics and office moves. Responsibilities also include implementing standard operating procedures, responding to operational issues promptly, preparing regular reports, and collaborating with internal teams to improve facility and administrative processes.

Qualifications

• Strong facility and office administration management skills, including oversight of maintenance, housekeeping, security, and vendor coordination.
• Experience in budgeting, cost control, and basic financial tracking related to facility and administrative operations.
• Knowledge of health, safety, and compliance standards applicable to office and commercial facilities.
• Proficiency in using office productivity tools and facility management software for reporting, documentation, and communication.
• Excellent organizational and time-management abilities, with attention to detail and a structured approach to problem-solving.
• Strong interpersonal and communication skills to work effectively with internal teams, vendors, and external stakeholders.
• Demonstrated ability to manage multiple priorities, respond to operational issues quickly, and maintain service quality.
• Bachelor’s degree in Business Administration, Facilities Management, or a related field; relevant professional certifications are an advantage.
• Prior experience in facility management, office administration, or operations management, preferably in commercial or workspace environments.