Executive assistant to chief executive officer

Company Description Culture X is a pioneer in building the world's first operating system for influencer marketing, providing agencies with a tailored, white-labeled end-to-end technology stack. The company has partnered with over 40 agencies, helping them become tech-driven influencer marketplaces and modernize their approach to the creator economy. Backed by notable investors including Appy High, IIM-Ahmedabad's CIIE, founders of Juspay, and leading creators, Culture X operates at the intersection of technology and marketing innovation. Its vision is to build a robust network of tech-enabled agencies that organizes and transforms the creator ecosystem across South Asia. Team members are encouraged to engage in ongoing conversations about technology, marketing, and broader industry trends. Role Description The Executive Assistant to the Chief Executive Officer is a full-time, on-site role based in Ahmedabad. This role is responsible for managing the CEO's daily schedule, coordinating meetings, and handling calendar and diary management to ensure effective time allocation. The Executive Assistant will prepare and track expense reports, support travel and logistics, and manage correspondence, presentations, and documentation. Day-to-day tasks include organizing internal and external meetings, maintaining confidential records, and acting as a key point of contact between the CEO and internal teams or external partners. The role also involves anticipating operational needs, prioritizing tasks, and providing proactive executive support to enable the CEO to focus on strategic initiatives. Qualifications
Strong executive administrative assistance and general administrative assistance skills, with experience supporting senior leadership. Demonstrated executive support capabilities, including managing priorities, coordinating communications, and handling sensitive information with discretion. Hands-on experience with expense reports, including tracking, reconciliation, and adherence to company policies. Proficient diary management skills, including calendar coordination across time zones, meeting preparation, and follow-ups. Excellent written and verbal communication skills, with attention to detail and professional correspondence handling. High level of organization, time management, and ability to manage multiple tasks in a fast-paced environment. Comfort with productivity and collaboration tools (e.g., Google Workspace or Microsoft 365, project management platforms). Ability to work on-site in Ahmedabad, collaborate effectively with diverse stakeholders, and maintain confidentiality. Bachelor's degree in Business Administration, Management, or a related field preferred; prior experience as an Executive Assistant or similar role is a strong advantage.