Office administrator

Office Administrator
Location: Bengaluru
Company: Alora Designs
Employment Type: Hybrid
About Alora Designs
Alora Designs is a boutique architecture and interior design studio creating bespoke residential, commercial, and hospitality spaces. We are looking for an organized, proactive, and detail-oriented Office Administrator who can become the operational backbone of our growing studio.
If you enjoy bringing structure to fast-paced creative environments, coordinating people, and ensuring smooth day-to-day operations, we'd love to hear from you.
Key Responsibilities
Office Operations
Manage the day-to-day administrative operations of the studio.
Ensure office supplies, equipment, and workspace requirements are maintained.
Coordinate with vendors for office-related requirements and maintenance.
Maintain organized physical and digital records.
Team Coordination
Allocate daily tasks to the design team based on project priorities.
Track task completion and follow up on pending deliverables.
Maintain employee attendance, leave records, and basic HR documentation.
Assist management in ensuring smooth internal communication.
Meeting & Vendor Coordination
Schedule and coordinate meetings with vendors, consultants, and external stakeholders.
Manage meeting calendars and ensure timely follow-ups.
Prepare meeting agendas and document key action items where required.
Recruitment & HR Support
Coordinate the recruitment process by screening applications and scheduling interviews.
Communicate with shortlisted candidates throughout the hiring process.
Prepare offer letters, employment contracts, and onboarding documentation.
Support employee onboarding and maintain personnel records.
Finance & Administration Support
Record day-to-day financial transactions.
Maintain expense records and payment logs.
Prepare payment receipts, invoices, and supporting administrative documents.
Coordinate with the finance team or accountant to ensure documentation is complete and accurate.
What We're Looking For
Bachelor's degree in Business Administration, Commerce, Human Resources, Management, or a related field.
1–3 years of experience in office administration, operations, HR coordination, or a similar role.
Strong organizational and multitasking skills.
Excellent verbal and written communication skills.
Proficiency in Microsoft Office (Excel, Word) and Google Workspace.
Comfortable handling confidential information with professionalism.
Ability to prioritize tasks and work independently in a dynamic environment.
Bonus Skills
Experience working in an architecture, interior design, construction, or creative studio.
Familiarity with HR documentation and recruitment processes.
Basic understanding of bookkeeping or finance documentation.
Experience using project management tools such as Notion, Click Up, or similar platforms.
Why Join Alora Designs?
Work alongside a passionate and creative team.
Opportunity to grow with a fast-expanding design studio.
Exposure to premium residential and commercial projects.
A collaborative workplace where your contributions directly impact the company's growth.
To Apply:
Please send your resume to sushmi@ with the subject line:
Application – Office Administrator