Payroll & Multi-State Administrative Support Specialist (Part-Time)

Title: Payroll & Multi-State Administrative Support SpecialistCompany: Title IX Consulting Group (T9CG)Location: Northern Virginia preferred (hybrid or local remote)Hours: Approximately 5–8 hours per weekSchedule: Flexible, with increased availability during payroll processing periods and onboarding cycles

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About Title IX Consulting GroupTitle IX Consulting Group (T9CG) is a national civil rights and compliance consulting firm supporting educational institutions, organizations, and legal teams in the areas of Title IX, Title VI, ADA/Section 504, Clery Act compliance, prevention education, investigations, institutional support, and expert services.
As our organization continues to expand across multiple states, we are seeking an exceptionally detail-oriented and highly dependable Payroll & Multi-State Administrative Support Specialist to support payroll coordination, contractor administration, multi-state documentation management, and operational organization.
Position OverviewThis role is heavily focused on organization, accuracy, payroll coordination, and multi-state administrative tracking. The ideal candidate is someone who takes pride in precision, consistency, follow-through, and maintaining highly organized systems.
This position supports internal payroll and contractor administration processes, including maintaining organized records related to contractors and employees across multiple states, helping ensure documentation and administrative requirements remain current and properly tracked.
The role will also support organization of payroll-related records that directly assist accounting and tax preparation processes.
Preference will be given to candidates located in Northern Virginia or the surrounding DMV area.
Important Note About This RoleThis is a detail-intensive position requiring a high level of accuracy, organization, discretion, and follow-through.
We are specifically seeking someone who:Naturally notices missing detailsMaintains organized systems without constant oversightIs proactive about follow-up and deadlinesUnderstands the importance of precision in payroll-related workHas experience supporting multi-state payroll environmentsIs highly dependable and responsive
This is not a general executive assistant role, bookkeeping role, or entry-level administrative position. xzbcwsv
Key ResponsibilitiesAssist with payroll preparation and coordination through GustoTrack multi-state contractor and employee administrative requirementsMaintain organized payroll-related records by contractor, employee, and stateOrganize onboarding and payroll documentation, including W-9s, direct deposit forms, agreements, and related recordsHelp monitor multi-state payroll notices, registration correspondence, and administrative deadlinesMaintain internal tracking systems, spreadsheets, and payroll-related organizational recordsSupport organization of payroll and contractor information for accounting and tax-related purposesIdentify missing documentation or inconsistencies and proactively follow upAssist leadership with payroll-related administrative coordination and operational organization
Required QualificationsPrior experience supporting multi-state payroll administration or coordinationStrong organizational skills with exceptional attention to detailExperience working with payroll systems such as Gusto or similar platformsAbility to manage sensitive and confidential information professionallyStrong written communication and follow-throughAbility to work independently and maintain organized systems with minimal supervision
Preferred QualificationsExperience supporting small businesses or growing organizations with contractors across multiple statesFamiliarity with payroll-related onboarding and contractor administrationExperience organizing payroll records for accounting or tax preparation supportPrior administrative operations or HR coordination experience
Ideal CandidateThe ideal candidate is:Extremely detail-orientedHighly organizedReliable and responsiveProcess-drivenCalm under pressureComfortable managing recurring deadlines and documentationAble to identify issues before they become problems
CompensationCompensation will be based on experience and qualifications.
To ApplyPlease submit:ResumeBrief summary of your multi-state payroll experiencePayroll systems/platforms you have worked withGeneral weekly availability