Technical executive assistant

Role Overview
The Technical Assistant to the Chairman will work closely with the Chairman and technical
teams to support technology project coordination, documentation, follow-up, status reporting,
meeting intelligence, task tracking and AI-assisted productivity.
This is not a pure secretarial role and not a developer role. It is a hybrid role combining:
● Technical understanding
● Project coordination
● Executive assistance
● Structured documentation
● Follow-up discipline
● AI tool usage
● Management reporting
Key Responsibilities
● Track ongoing technology projects, modules, developers, QA updates and delivery
timelines.
● Convert Chairman’s verbal or written directions into structured action points.
● Follow up with developers, QA, HR and project leads for updates.
● Identify delays, blockers, risks and pending decisions.
● Attend technical and project meetings where required.
● Maintain project trackers for Edu Navigator X modules and internal technical initiatives.
● Maintain clean records for Chairman review.
● Prepare daily/weekly status reports, management summaries, action trackers, risk
registers, follow up logs etc.
● Use Chat GPT or approved AI tools to draft summaries, trackers, reports and structured
documentation.
● Verify AI-generated outputs before submitting.
● Maintain confidentiality and avoid uploading sensitive information into unauthorized
tools
Coordinate with:
● Developers
● QA
● HR
● Project managers
● Module leads
● External vendors
● Chairman’s Office
Required Skills
● Strong written English
● Strong organizational skills
● Ability to summarize messy information clearly
● Comfort with technology projects and software terminology
● Ability to use Excel / Google Sheets / Notion / project trackers
● Ability to use AI tools responsibly
● Strong follow-up discipline
● Attention to detail
● Ability to work directly with senior leadership
Preferred Prior experience as:
● Technical coordinator
● Project coordinator,
● Executive assistant in technology environment,
● Business analyst,
● Founder’s office associate,
● Product operations associate,
● PMO assistant.