Travel Specialist

RÖDL India · Pune, India

Role Summary

We are looking for a detail-oriented Travel Desk Management Executive to manage end-to-end corporate travel arrangements including visa processing, flight bookings (domestic & international), accommodation, and travel coordination for employees and management. The role requires strong coordination skills, vendor handling, and adherence to company travel policies.

Main Responsibilities

Travel Arrangements

•Book domestic & international flights as per business requirements and company travel policy

•Arrange hotel accommodations, airport transfers, and local transportation

•Handle urgent & last-minute travel changes, cancellations, and rescheduling

•Coordinate travel itineraries and share detailed travel plans with employees

Visa & Documentation

•Manage visa appointment scheduling and visa processing for multiple countries

•Prepare and verify documentation required for visa applications

•Coordinate with embassies, consultants, and travel agents

•Track visa status and maintain visa records database

Vendor & Cost Management

•Liaise with travel vendors, airlines, hotels, and travel partners

•Negotiate competitive rates and ensure cost optimization

•Maintain travel MIS and expense records

•Ensure compliance with approved travel budgets

Employee Support

•Assist employees with travel queries, insurance, forex, and documentation

•Provide travel advisories and guidelines

•Support senior management travel coordination

Compliance & Reporting

•Ensure adherence to company travel policy

•Maintain travel database and reports (monthly travel reports, visa tracker, cost analysis)

•Coordinate travel insurance and emergency assistance when required

Required Skills & Competencies

•Minimum of 5 Years of Experience in corporate travel coordination or travel agency operations

•PAN India Travel experience.

•Hands-on experience in visa appointment & visa processing (US/UK/Schengen preferred)

•Knowledge of GDS / booking portals (MakeMyTrip, etc.)

•Strong communication & coordination skills

•Ability to handle multiple travel requests simultaneously

•Good documentation and follow-up skills

•Proficiency in MS Excel & MS Office

•Experience range would be 5 to 10 Years.

Preferred Qualifications

•Graduate in any discipline (Hospitality/Travel & Tourism preferred)

•Experience in corporate office travel desks is an advantage

Key Attributes

•Detail oriented

•Quick problem solver

•Calm under pressure

•Strong follow-up & coordination ability.

Interested candidates can send their resume on