Executive Assistant

About the Organisation Loch Corporate Services is a professional services firm delivering a broad range of solutions across administrative, technical, marketing, and specialised operational areas. Established with a focus on high quality and compliant service delivery, Loch supports organisations seeking integrated support functions under a single trusted provider. The firm is committed to strict confidentiality standards, consistent quality controls and seamless collaboration with client teams across multiple sectors. Role Overview Executive Assistant to Consult Lawyer is a critical operational role designed to ensure the Consult Lawyer can dedicate maximum time to client-facing consultation work. The Consult Lawyer consults for the full working day, leaving minimal capacity for day-to-day operational, administrative, and coordination tasks. This role acts as the Consult Lawyer's right hand, owning and driving all non-legal operational activity, managing workflows end to end, and ensuring nothing falls through the cracks. The position requires initiative, sound judgement, and the ability to operate independently across a wide range of tasks. Key Responsibilities •Own and manage the Consult Lawyer's day-to-day operational workload, ensuring all non-legal tasks are progressed, tracked, and completed without requiring follow-up from the Consult Lawyer •Proactively identify tasks, deadlines, and commitments arising from consultations, correspondence, and meetings, and drive them to resolution •Manage and prioritise the Consult Lawyer's task list, flagging items that require direct input and handling everything else independently •Maintain oversight of open items, pending actions, and recurring obligations to ensure continuity and accountability •Manage the Consult Lawyer's calendar, scheduling consultations, internal meetings, and external engagements with minimal disruption to consultation blocks •Coordinate meeting logistics, prepare agendas, circulate pre-reading materials, and capture action items post-meeting •Anticipate scheduling conflicts and resolve them proactively, ensuring the Consult Lawyer's time is protected and optimised •Monitor and manage the Consult Lawyer's inbox, triaging emails by urgency and relevance, drafting responses where appropriate, and escalating matters requiring direct attention •Draft, review, and finalise correspondence, internal communications, and routine documents on behalf of the Consult Lawyer •Act as the first point of contact for internal and external stakeholders seeking the Consult Lawyer's input, exercising discretion in what to handle, redirect, or escalate •Prepare, format, and organise documents, reports, and presentations as required by the Consult Lawyer •Maintain structured and accessible filing systems across relevant platforms, ensuring records are current, properly categorised, and retrievable •Coordinate document reviews, collate feedback, and manage version control for materials in circulation •Liaise with internal teams across operations, HR, IT, finance, and client services on behalf of the Consult Lawyer, ensuring information flows accurately and promptly •Follow up on delegated tasks and commitments made by or to the Consult Lawyer, holding relevant parties accountable to timelines •Support coordination of cross-functional initiatives, projects, or process improvements led or sponsored by the Consult Lawyer •Coordinate all travel arrangements including flights, accommodation, visas, and itineraries, ensuring efficiency and alignment with the Consult Lawyer's schedule •Manage logistics for events, client visits, or external engagements involving the Consult Lawyer •Conduct research and compile information on topics, vendors, processes, or issues as directed by the Consult Lawyer •Prepare briefing notes, summaries, and background materials ahead of meetings, presentations, or decisions Key Deliverables •Consult Lawyer's operational workload managed end to end with minimal items requiring follow-up •Calendar, inbox, and correspondence managed proactively with clear prioritisation and timely responses •All delegated tasks and commitments tracked to closure within agreed timeframes •Filing systems, documents, and version-controlled materials maintained in an organised and retrievable state •Stakeholder coordination handled smoothly across internal teams, with information flowing accurately and on time •Travel, logistics, and event coordination completed without gaps or last-minute issues •Briefing notes and research materials prepared ahead of meetings and decisions Required Skills and Attributes •Exceptional organisational skills with the ability to manage competing priorities under pressure •High degree of initiative and the confidence to act independently without constant direction •Strong written and verbal communication skills in English, with attention to tone, accuracy, and professionalism •Sound judgement and discretion in handling sensitive and confidential information •Strong interpersonal skills with the ability to engage effectively across all levels of the organisation •Proficiency in Microsoft 365, Google Workspace, and general office productivity tools •Ability to anticipate needs, think ahead, and solve problems before they escalate Qualifications •Bachelor's degree in Business Administration, Management, Communications, or a related field (preferred by many organizations) •4 to 5 years of experience in administrative, executive support, or office management roles. •Diploma or certification in Office Administration, Secretarial Practice, or Executive Assistance can be advantageous •Experience supporting senior executives, directors, CEOs, or leadership teams •Proven ability to manage complex calendars, travel arrangements, and confidential information Compensation Commensurate with experience. Employee Benefits •Four weeks of paid annual leave •Health insurance coverage •Performance-linked bonuses, subject to eligibility and company policy Compliance and Confidentiality Executive Assistant is required to operate exclusively within approved systems and platforms as directed by Loch. All client and organisational data must be handled in strict accordance with the firm's data handling protocols. Any client-facing communication must be subject to appropriate review and oversight prior to delivery. The role holder must maintain confidentiality of all client, commercial, and operational information at all times.