Maintenance Parts Clerk

Purchasing / Parts Clerk (Maintenance)Seeking a Purchasing / Parts Clerk (Maintenance) to join a growing company in West Seneca, NY. Position SummaryWe are seeking a detail-oriented Purchasing / Parts Clerk to support maintenance operations by managing spare parts inventory, coordinating maintenance-related purchasing activities, and ensuring materials are available to support equipment reliability and production uptime. This role serves as a key liaison between maintenance teams, suppliers, and internal stakeholders to drive inventory accuracy, efficient purchasing, and cost control.Key Responsibilities Purchasing & ProcurementProcess purchase requests for maintenance parts, materials, and services.Source and identify replacement parts using specifications, manuals, and vendor resources.Obtain pricing, availability, and lead-time information from suppliers.Expedite urgent orders to support critical maintenance needs.Create, track, and follow up on purchase orders to ensure on-time delivery.Inventory & Spare Parts ManagementMaintain accurate inventory levels for maintenance and production-critical spare parts.Perform regular cycle counts and reconcile inventory discrepancies.Organize, label, and maintain parts storage areas.Support stocking strategies for critical and frequently used components.Monitor inventory levels and make replenishment recommendations.Vendor Management & Cost ControlCoordinate with approved vendors and suppliers to ensure reliable service and product availability.Obtain competitive quotes when appropriate.Support purchasing best practices, including cost comparisons and vendor compliance.Track and help reduce emergency purchases, expedited shipments, and premium freight expenses.Maintenance SupportServe as the primary point of contact for maintenance-related parts requests.Ensure parts availability for preventive maintenance, repairs, and planned shutdowns.Communicate order status, delivery schedules, and potential supply risks to the maintenance team.Collaborate with maintenance personnel to identify part requirements and sourcing solutions.Systems & DocumentationMaintain accurate parts, vendor, pricing, and inventory data within ERP and/or CMMS systems.Track purchase order status and delivery timelines.Maintain purchasing records and supporting documentation for audits and compliance.Generate reports related to inventory levels, stockouts, spending trends, and purchasing performance.Qualifications RequiredPrevious experience in purchasing, inventory control, storeroom operations, or parts management.Strong organizational skills with attention to detail.Ability to manage multiple priorities in a fast-paced manufacturing environment.Proficiency with Microsoft Office and inventory management systems.Strong communication and vendor relationship management skills.PreferredExperience supporting industrial maintenance operations.Familiarity with CMMS, ERP, or inventory management software.Knowledge of industrial parts, mechanical components, and maintenance materials.Experience with cycle counting and inventory control processes.What Success Looks LikeHigh inventory accuracy and timely cycle count completion.Reduced stockouts and improved parts availability.Efficient purchasing processes and timely order fulfillment.Reduced emergency purchasing and premium freight costs.Strong supplier performance and responsiveness.Improved maintenance efficiency through reliable parts support.