Head - Placement Operations

Vivekananda Global University · India

JOB DESCRIPTION

Head – Placement Operations

1. Position Details

Position: Head – Placement Operations

Department: Training & Placement Cell

Reporting To: Head – Training & Placement

Location: University Campus

Employment Type: Full-Time

2. Position Purpose

The Head – Placement Operations will be responsible for planning, coordinating and executing the University’s complete campus recruitment process.

The incumbent will ensure a structured, transparent, student-centric and employer-friendly placement process from student registration and eligibility verification through recruitment, offer management, joining confirmation and final placement reporting.

3. Key Responsibilities

A. Placement Planning

• Develop the annual University Placement Plan.
• Prepare school-wise and programme-wise placement calendars.
• Establish placement targets in consultation with the Director T&P and Deans.
• Develop recruitment schedules based on academic calendars.
• Coordinate recruitment drives across Schools.

B. Student Registration & Eligibility

• Establish the annual student placement registration process.
• Maintain an updated database of placement-seeking students.
• Verify eligibility according to company requirements.
• Maintain student profiles, resumes and academic records.
• Ensure accuracy of student placement data.
• Develop placement-readiness categories based on student performance.

C. Recruitment Process Management

Coordinate the complete recruitment lifecycle:

Company Requirement → JD → Eligibility → Student Registration → Pre-Placement Talk → Assessment → GD/Case Study → Interview → Selection → Offer → Joining

• Coordinate with recruiters for recruitment schedules.
• Arrange infrastructure and interview facilities.
• Coordinate online and offline assessments.
• Ensure smooth execution of interviews.
• Coordinate with faculty and administrative teams.
• Resolve operational issues during recruitment.

D. Placement Calendar

• Develop a centralised placement calendar.
• Avoid conflicts between academic schedules and recruitment drives.
• Ensure timely communication to students.
• Coordinate recruitment schedules across multiple Schools.

E. Offer Management

• Maintain offer records.
• Verify offers received from recruiters.
• Track accepted and declined offers.
• Monitor joining dates.
• Track students who join the organisation.
• Maintain records of PPOs and final placements.

F. Student Communication

• Establish standard communication protocols.
• Communicate placement opportunities to eligible students.
• Ensure students understand:
• eligibility
• selection process
• job profile
• compensation
• location
• joining requirements
• Maintain transparency and consistency in placement communication.

G. Placement Policy

• Implement the University’s placement policy.
• Develop SOPs for:
• registration
• eligibility
• multiple offers
• withdrawal
• offer acceptance
• attendance
• disciplinary matters
• Recommend policy improvements to the Director T&P.

H. School-Level Coordination

• Work with Faculty Placement Coordinators.
• Conduct regular School-wise placement reviews.
• Identify students requiring additional support.
• Monitor placement progress programme-wise.

I. Placement Events

Coordinate:

• Campus recruitment
• Job fairs
• Mega placement drives
• Pool campus drives
• Recruitment weeks
• Assessment centres
• Career fairs

4. Placement MIS & Reporting

Prepare periodic reports covering:

• registered students
• eligible students
• students placed
• placement percentage
• company-wise hiring
• programme-wise placement
• school-wise placement
• package statistics
• offer statistics
• PPOs
• joining status

5. Key Performance Indicators

• Overall placement percentage
• Eligible-to-placed conversion
• Number of placement opportunities
• Offer-to-joining ratio
• PPO conversion
• Recruitment process turnaround time
• Student participation rate
• Employer satisfaction
• Accuracy of placement data
• School-wise placement performance

6. Team Management

• Lead Placement Managers, Officers and Executives.
• Allocate recruiter and programme responsibilities.
• Set monthly and annual targets.
• Conduct weekly recruitment reviews.
• Monitor team productivity.
• Establish recruitment SOPs.

7. Competencies

• Excellent execution skills
• Strong coordination capability
• Process orientation
• Attention to detail
• Data management
• Crisis management
• Student handling
• Employer coordination
• Communication skills
• Ability to work under high-pressure recruitment timelines

8. Qualification & Experience

• Postgraduate degree in Management, HR, Business Administration or related discipline.
• 8–12 years of relevant experience in placement, recruitment, HR operations, campus hiring or higher education.
• Strong experience in managing large-scale recruitment processes preferred.

9. Reporting

Reports to: Head – Training & Placement

Works closely with: Corporate Relations, Training & Career Development, Internship, Deans, HoDs, Faculty Placement Coordinators and students.