PMO Project Coordinator/Executive Project Analyst

Trilogy Federal · United States

Trilogy Federal is looking for a motivated and independent PMO Project Coordinator / Executive Project Analyst with experience supporting program management on large-scale initiatives. This role provides operational and administrative support to Project Managers and senior leadership by coordinating project activities, maintaining executive reporting, tracking milestones and action items, supporting governance meetings, creating written communications, and ensuring project documentation remains current. This role serves as the central coordination point across multiple initiatives, enabling Project Managers to focus on strategic planning, stakeholder engagement, organizational transformation, and executive decision support.

We are seeking candidates for a full-time remote position, with potential opportunities for ad hoc onsite work in DC in the future (candidates local to the DC Metro Area strongly preferred).

Please note this role is on a 6-month contract in which we are hopeful for an extension or additional work, but it may be only 6 months.

Executive Coordination

• Support Project Manage ment Team in daily project operations.

• Coordinate executive meetings, governance sessions, and working groups.

• Develop meeting agendas, capture decisions, document action items, and distribute meeting summaries.

• Track executive decisions through completion.

Project Administration

• Maintain integrated project schedules and milestone tracking.

• Monitor project status and escalate overdue items.

• Coordinate deliverable reviews and approvals.

Reporting & Dashboard Management

• Prepare dashboards or other reports as needed .

• Update milestone reporting, dependencies, and executive action items.

• Develop PowerPoint briefings for senior leadership , as needed .

Stakeholder Coordination

• Schedule stakeholder meetings across multiple organizations.

• Coordinate follow-up activities.

• Track stakeholder responses and outstanding actions.

• Support communication activities associated with organizational changes.

Documentation

• Draft and m aintain project documentation.

• Support process mapping and SOP development, as needed .

PMO Operations

• Track project risks and issues.

• Monitor dependencies.

• Maintain project templates.

• Support ad-hoc requests from Project Management Team and program leadership

• Bachelor's degree

• 8+ years relevant experience including supporting federal projects or PMOs

• Microsoft Office Suite Experience (Excel, PowerPoint, Word, SharePoint)

• Excellent organizational skills

• Strong written and verbal communication

• Experience supporting executive leadership

• Experience maintaining project documentation

• Ability to manage multiple priorities

• Public Trust eligibility

• PMP , CAPM , or PROSCI certification

• VA , VHA, or Federal experience

• Experience supporting organizational transformation

• Experience with Microsoft Teams , Planner, and Project

• Health, dental, and vision plans
• Optional FSA
• Paid parental leave
• Safe Harbor 401(k) with employer contributions 100% vested from day 1
• Paid time off and 11 paid holidays
• No cost group term life/AD&D plan, and optional supplemental coverage
• Pet insurance
• Monthly phone and internet stipend
• Tuition and training reimbursement