Senior Administrative Assistant

CHESS · United States

Compensation: Salary Grade: CS115 Minimum Starting Rate: $21.10 Final rate will be determined based on experience, qualifications, and other relevant factors. This role will be required to work on-site at Santa Fe Community College. Compensation Type: Hourly Employment Type: Regular

FLSA:

• Handles sensitive and confidential matters and information with appropriate discretion and judgment; answers basic questions; escalates complex questions.
• Performs research and analysis on specific issues as required, and independently prepares non-routine correspondence and reports
• Assists in the coordination, supervision, and completion of special projects, as appropriate.
• Schedules meetings, prioritizes requests, and screens correspondence, calls, and visitors. Communicates effectively with students, staff and faculty and provides timely response to inquiries.
• Participates in the planning and coordination of program/department events and activities. Coordinates scheduling for interpreting services.
• Assists with coordination of the SFCC Volunteer program.
• Coordinates new hire paperwork and maintains digital personnel files and records to ensure consistent data accuracy.
• Initiates related HR transactions into the HR platform (Workday).
• Ensures communication with employees and timely resolution to their queries.
• Gathers information for the compilation of reports and metrics; assists with the reconciliation of reports and researches and resolves data discrepancies.
• Participates in and provides direct input on the development and recommendation of process-related and procedural improvements, as appropriate.
• Monitors the departmental budget; tracks expenditures; maintains record keeping in accordance with SFCC financial policies; reviews memberships, subscriptions and dues, processes payments, prepares purchase requisitions, orders supplies, and reconciles P-Card and expense reports.
• Performs job-related duties as assigned.

• Strong organizational skills, attention to detail, and ability to manage multiple tasks.
• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituents in a diverse community.
• Ability to gather data, compile information, and prepare reports.
• Records maintenance skills.
• Ability to use independent judgment and to manage and impart confidential information.
• Ability to plan, develop, and coordinate projects.
• Ability to analyze and solve problems.
• Knowledge of office management principles and procedures.
• Advance proficiency in the use of Microsoft Office applications.
• Must be organized, accurate, thorough, and able to monitor work for quality.
• Ability to maintain high confidentiality and discretion.
• Excellent communication skills, both written and verbal.
• Ability to maintain high accuracy and work quality standards.
• Data management and tracking skills.

• Associate’s degree in business administration or related field.
• Three (3) years of relevant experience.
• Relevant experience may be substituted for the degree requirement on a year-for-year basis.

• Limited physical effort required.
• No or very limited exposure to physical risk.
• Work is normally performed in a typical interior/office work environment.

• This position is located on-campus at Santa Fe Community College.
• Typically, 8:00 a.m. - 5:00 p.m., Monday through Friday. May be required to work evenings and/or weekends.