Administrative Officer

Podar International School - India · India

• Job Profile – Admin Officer | School
• Department: Administration & Transport
• Reports To: Principal and GM
• Location - Surendranagar - Gujarat

Job Purpose: To manage all general administrative and operational functions of the school, other than academics, ensuring a safe, efficient, well-maintained and parent-friendly school environment while supporting the Principal, Academic Team and other stakeholders.

Key Responsibilities

• General Administration: Manage day-to-day administrative operations and ensure smooth functioning of the school unit.
• Safety & Security: Ensure the safety and security of students, employees, visitors and school premises; oversee security systems and emergency preparedness.
• Office Administration: Manage office operations, housekeeping, support staff and administrative resources.
• Facilities Management: Ensure effective management and upkeep of all school facilities, utilities and services.
• Infrastructure & Estate Management: Supervise infrastructure maintenance, repairs, civil works, electrical, plumbing, carpentry, landscaping and other facility-related requirements.
• Housekeeping & Staff Management: Monitor housekeeping standards, deployment, attendance, performance and discipline of support staff.
• Events Management: Plan and coordinate school events, functions, meetings, celebrations and other activities from an administrative and logistical perspective.
• Transportation: Coordinate school transport operations, routes, vendors, vehicle maintenance, safety and related student/parent concerns.
• School Services: Ensure timely and efficient delivery of essential administrative and support services to students, parents and employees.
• Admissions, Marketing & Business Development: Support admissions activities, local marketing initiatives, parent engagement and business development efforts to achieve enrolment objectives.
• Liaisoning & Compliance: Coordinate with government authorities, local agencies, vendors and other external stakeholders; maintain required licences, agreements, documentation and statutory compliance.
• Stakeholder Management: Manage relationships with internal stakeholders such as Purchase, Accounts, IT and HR, as well as external vendors, service providers and other partners.
• Parent Relations: Address and resolve administrative concerns of parents and ensure timely communication and service support.
• Coordination with Support Functions: Work closely with HR, Finance, IT, Purchase, Central/Regional Administration and other support teams for smooth school operations.
• Support to School Leadership: Assist the Principal and Academic Team in administrative, operational and logistical matters to ensure effective school functioning.
• Documentation & Reporting: Maintain administrative records, agreements, service documents, reports and other relevant documentation.
• Additional Responsibilities: Undertake any other duties and responsibilities assigned from time to time in the interest of effective school operations.

Key Competencies

Administration | Facilities Management | Team Handling | Safety & Security | Vendor Management | Parent Relations | Events & Logistics | Compliance & Liaisoning | Admissions Support | Communication & Coordination | Problem Solving | Stakeholder Management