Senior Recruiting Coordinator

Recruiting Coordinator — Extremely High-Growth AI Technology CompanyLocation: San Francisco, CA or Seattle, WAWork Model: Hybrid — 3 days onsite per weekContract: 12-month contract to startStart: ASAP

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Contractor BenefitsWe want our contractors to feel supported while working on an opportunity like this.Health insurance: We cover 50% of contractor premiumsCommuter benefits: pre-tax dollars toward commute expenses401(k) eligibility after 6 monthsOpportunity to work alongside a world-class recruiting organization at a company operating at the forefront of AI and technology
Help Build the Future of TechnologyWe’re partnering with one of the most exciting and rapidly growing technology companies in the world as they scale their recruiting organization—and we’re looking for a Recruiting Coordinator who thrives in fast-moving environments and loves being at the center of a high-impact hiring process.
This is an opportunity to join a team where speed, precision, and exceptional candidate experience genuinely matter. You’ll work alongside recruiters, hiring managers, executive assistants, and business leaders to help bring exceptional talent into an organization that is pushing the boundaries of what’s possible with technology and AI.If you’re someone who can look at a complicated scheduling puzzle and think, “I’ve got this,” you’ll fit right in.
What You’ll DoInterview coordination will make up the majority of your day, but this is far from a simple scheduling role. You’ll be trusted to independently navigate complex, high-volume recruiting workflows while keeping candidates and stakeholders informed every step of the way.Own end-to-end interview scheduling across multiple recruiting pipelinesCoordinate high-volume interviews across a large and constantly changing interviewer populationManage complex and bespoke scheduling for executive-level and specialized recruiting pipelinesSupport hiring across Engineering, Product, Research, Business, GTM, and other corporate functionsPartner closely with recruiters, hiring managers, executive assistants, and executive business partnersNavigate last-minute changes, interviewer conflicts, declines, and unexpected scheduling challengesAct as the calm, solutions-oriented person people can rely on during recruiting “fire drills”Coordinate both virtual and occasional in-person interviewsMaintain highly accurate candidate records and scheduling documentationCommunicate with candidates in a polished, professional, and welcoming mannerHelp create a seamless, high-touch candidate experience from first interaction through the interview processWork independently in a fast-moving environment where priorities can shift quickly
What We’re Looking ForWe’re looking for someone who has real Recruiting Coordination experience and knows what it takes to keep a high-volume recruiting engine moving.2+ years of direct Recruiting Coordinator experience; additional experience is strongly preferredExperience managing significant interview scheduling volume in a fast-paced environmentStrong organizational skills and an ability to manage multiple moving pieces without losing attention to detailExcellent written and verbal communication skillsA proactive, resourceful approach to solving problemsComfort working with multiple stakeholders and shifting prioritiesExperience partnering with recruiters, hiring managers, and/or executive stakeholdersAbility to independently manage your workload and prioritize competing requestsStrong proficiency with Slack and modern recruiting technologyA polished and professional communication style with candidates and internal stakeholdersImportant: This role requires direct Recruiting Coordination experience. Recruiting or sourcing experience without hands-on interview coordination experience will not be sufficient.
Even Better If You HaveExperience supporting recruiting at a high-growth startup or major technology companyExperience working in both startup and enterprise environmentsExperience being an early or foundational Recruiting Coordinator on a growing teamExperience supporting Engineering, Product, Research, or GTM recruitingFamiliarity with Ashby, Guide, or other ATS and scheduling platformsExperience supporting hybrid or onsite interview programsExperience working with executive assistants and highly visible stakeholders
The EnvironmentYou’ll be joining a recruiting organization that is scaling quickly and operates with a high degree of urgency. The team works heavily in Slack, uses modern recruiting and scheduling technology, and supports a large and diverse interviewer population. xzbcwsv This is a great fit for someone who enjoys organized chaos—someone who can move quickly, spot potential issues before they become problems, communicate clearly, and keep everything moving even when priorities change by the minute.