Experiential Producer

Location: Chicago, IL. Hybrid, onsite three days a week. Type: Full-timeReports to: VP Creative Strategy/Operations and VP Experiences

Make sure to apply quickly in order to maximise your chances of being considered for an interview Read the complete job description below.
EMÁJYN is seeking an experienced full-time Experiential Producer to lead the planning and production of brand activations. This is a highly executional role for a detail-obsessed operator who can translate creative vision into a seamless, real-world experience, managing vendors, budgets, and on-site logistics with precision. You will serve as the bridge between creative, strategy, and production, owning the process from early planning through final wrap, and ensuring every detail is delivered on time, on budget, and to an exceptional standard. This position is hybrid, onsite in our Chicago office three days a week.
Key Responsibilities
Production Planning & ExecutionLead end-to-end production management from pre-production through on-site execution and post-event wrapDevelop and manage production workflows, critical path timelines, and run-of-show documentationTranslate creative concepts into feasible, buildable production plans in collaboration with internal teamsSupport feasibility assessments and production budgets for pitches and RFPsServe as the production lead in client meetings, providing status updates and managing scope changes and expectations
Vendor & Partner ManagementLead or support RFP development, bid leveling, and vendor selection across fabrication, AV, lighting, staging, and related partnersNegotiate vendor scopes and contracts to ensure quality, efficiency, and alignment with budget and timelineServe as the primary point of contact for all production partners, maintaining clear communication and accountability
Budget & Financial OversightOwn and manage the master production budget and cash-flow forecastTrack spend, approve costs, and proactively identify efficiencies throughout the lifecycleOversee invoicing and lead final budget reconciliation
Technical & Fabrication OversightOversee fabrication and technical production, ensuring design fidelity, material quality, safety, and adherence to timelinesCollaborate on AV, lighting, power, and rigging requirements, ensuring feasibility and venue compliance
On-Site ExecutionLead all on-site operations including load-in, installation, live event execution, and load-outDirect vendors and crew, manage site operations, and ensure all elements are executed to specOversee run-of-show execution, backstage coordination, and real-time problem-solving
Staffing & OperationsSource and manage on-site staff and crew, including scheduling, call times, and oversightDevelop staffing plans and ensure all roles are clearly defined and executed
Compliance & LogisticsManage venue coordination, permitting, insurance, and regulatory compliance, including safety protocols and union requirements, ensuring all local and event requirements are met
Post-ProductionLead post-event wrap including vendor closeout, budget reconciliation, and asset tracking (shipping, storage, or disposal)
Qualifications
3–8 years of experience in production management, ideally within experiential marketing, live events, or brand activationsExperience supporting or leading multi-vendor productions from concept through executionStrong understanding of fabrication, print production, AV/technical production, staging, and installation processesExperience managing budgets, timelines, and fast-moving production environments with a high degree of accountabilityProficiency with budgeting and project-management tools (e.g., Excel, Smartsheet, Monday, Asana)Excellent communication and leadership skills, with the ability to direct teams and vendors with clarity and confidenceHighly organized, detail-oriented, and solutions-driven, with the ability to anticipate and solve real-world execution challengesExperience working on conferences, brand activations, or immersive eventsFamiliarity with union labor environments and venue regulationsExperience with interactive or digitally integrated installationsAbility to travel to produce events and work occasional evenings, weekends, and holidays as events requirePreferred: experience with executive retreats, VIP guest experience, or hospitality
About EMÁJYN
EMÁJYN brings together the worlds of business and culture to create truly unforgettable, once-in-a-lifetime executive retreats, corporate events, and brand experiences. xzbcwsv We combine unbridled creativity and exceptional hospitality with access to the world's greatest talent and cultural icons, designing experiences that are as meaningful as they are memorable.