Executive Assistant – CFO & IPO & Investor Relations

Mantras2Success.com · Mumbai, India

Designation: Executive Assistant – CFO & IPO & Investor Relations

Location: Mumbai

Experience: 3+ Years

Salary:upto 16 LPA

5 Days Working

Location: Kalina Santacruz, Mumbai

Role Overview

We are looking for a highly organised, proactive, and trustworthy Executive Assistant to provide comprehensive administrative and strategic support to the CFO and AVP - IPO & IR &. The role requires exceptional coordination skills, strong business acumen, and the ability to manage multiple priorities in a fast-paced environment while maintaining confidentiality and professionalism.

Key Responsibilities

1. Executive Support

• Manage and prioritise calendars for the CFO & AVP – IPO & IR, ensuring effective time management.
• Schedule internal and external meetings, calls, and appointments across time zones.
• Prepare meeting agendas, presentations, reports, and follow-up action trackers.
• Act as a point of contact between executives and internal/external stakeholders.

2. Coordination & Communication

• Facilitate seamless communication across leadership teams, business units, and external partners.
• Draft and review emails, reports, and communication on behalf.
• Coordinate leadership meetings, board meetings, and investor discussions.

3. Travel & Logistics Management

• Plan and manage domestic and international travel, including itineraries, accommodations, and expense tracking.
• Ensure smooth execution of travel plans with contingency readiness.

4. MIS & Data Management

• Track key business metrics, dashboards, and action items for leadership reviews.
• Maintain organised records, documents, and confidential files.
• Support the preparation of financial and operational reports in coordination with teams.

5. Project & Stakeholder Management

• Track progress of key strategic initiatives and follow up with stakeholders on deliverables.
• Ensure timely closure of action items from leadership reviews.
• Support cross-functional projects requiring executive oversight.

6. Confidentiality & Governance

• Handle sensitive and confidential information with the highest level of discretion.
• Ensure compliance with organisational policies and governance frameworks.

Company Profile:

The company is a $23 billion conglomerate with a presence across various sectors: Steel, Energy, Minerals, Port and Infrastructure, Cement, Ventures, and Paints across India, the US, South America, and Africa.

The company is spearheading a new mission to build the most preferred one-stop, omni-channel, and integrated tech-led offering for MSMEs in the manufacturing and construction industry through a multi-brand, multi-category marketplace. It also operates a B2C business for individual home builders (IHBs) under the brand Homes.

Thanks & Regards,

Archie Jain