Operations Manager
Carmel Estate Family Law · Carmel, Indiana, United States
FULL TIMEpermanent
Job Description
CARMEL ESTATE & FAMILY LAW
If your skills, experience, and qualifications match those in this job overview, do not delay your application.
Law Firm Operations ManagerCarmel, Indiana | Full-time | Primarily on-site
POSITION SUMMARYCarmel Estate & Family Law seeks an independent, organized professional to manage daily firm operations and provide senior-level legal assistance. As the firm’s first employee, this person will work directly with the owner attorney to establish reliable systems, keep matters moving, and provide attentive client service. Operations management is the primary responsibility; legal support is secondary.
ROLE RESPONSIBILITIES & DUTIES• Manage office operations, vendors, purchasing, scheduling, client intake, engagement agreements, billing, and matter closing.• Track inquiries, active matters, deadlines, outstanding information, and next steps; follow up proactively and flag risks to the attorney.• Maintain accurate operating and IOLTA trust records; support reconciliations, invoices, receivables, retainer balances, and reporting under attorney approval controls.• Use Clio and Microsoft 365 to maintain case records, calendars, templates, and secure files; learn WealthCounsel and improve workflows.• Under attorney supervision, prepare documents and filings, assist with discovery and e-filing, coordinate client communications, and record billable time.• Document procedures and help train or supervise staff as the firm grows.
REQUIRED QUALIFICATIONS• 3–5 years of experience in operations, bookkeeping, office administration, or law-firm management.• Proficiency with Clio and Microsoft 365 (Outlook, Word, Excel); comfortable working in a Mac-based office.• Hands-on bookkeeping experience with reconciliations, invoicing, accounts receivable, and accurate financial records.• Strong communication, organization, discretion, independent judgment, and follow-through.
PREFERRED EXPERIENCEIOLTA/trust accounting; WealthCounsel; estate planning, probate, family law or litigation; Indiana e-filing; process improvement; staff supervision.COMPENSATION & BENEFITS
$25–$30/hour ($52,000–$62,400 annually at 40 hours/week), depending on experience. Profit-sharing incentive and 401(k) employer match, subject to plan terms. xzbcwsv Employer-paid primary care membership with nurse practitioner visits (not health insurance).
HOW TO APPLYEmail a résumé and cover letter to
If your skills, experience, and qualifications match those in this job overview, do not delay your application.
Law Firm Operations ManagerCarmel, Indiana | Full-time | Primarily on-site
POSITION SUMMARYCarmel Estate & Family Law seeks an independent, organized professional to manage daily firm operations and provide senior-level legal assistance. As the firm’s first employee, this person will work directly with the owner attorney to establish reliable systems, keep matters moving, and provide attentive client service. Operations management is the primary responsibility; legal support is secondary.
ROLE RESPONSIBILITIES & DUTIES• Manage office operations, vendors, purchasing, scheduling, client intake, engagement agreements, billing, and matter closing.• Track inquiries, active matters, deadlines, outstanding information, and next steps; follow up proactively and flag risks to the attorney.• Maintain accurate operating and IOLTA trust records; support reconciliations, invoices, receivables, retainer balances, and reporting under attorney approval controls.• Use Clio and Microsoft 365 to maintain case records, calendars, templates, and secure files; learn WealthCounsel and improve workflows.• Under attorney supervision, prepare documents and filings, assist with discovery and e-filing, coordinate client communications, and record billable time.• Document procedures and help train or supervise staff as the firm grows.
REQUIRED QUALIFICATIONS• 3–5 years of experience in operations, bookkeeping, office administration, or law-firm management.• Proficiency with Clio and Microsoft 365 (Outlook, Word, Excel); comfortable working in a Mac-based office.• Hands-on bookkeeping experience with reconciliations, invoicing, accounts receivable, and accurate financial records.• Strong communication, organization, discretion, independent judgment, and follow-through.
PREFERRED EXPERIENCEIOLTA/trust accounting; WealthCounsel; estate planning, probate, family law or litigation; Indiana e-filing; process improvement; staff supervision.COMPENSATION & BENEFITS
$25–$30/hour ($52,000–$62,400 annually at 40 hours/week), depending on experience. Profit-sharing incentive and 401(k) employer match, subject to plan terms. xzbcwsv Employer-paid primary care membership with nurse practitioner visits (not health insurance).
HOW TO APPLYEmail a résumé and cover letter to
Details
| Company | Carmel Estate Family Law |
| Location | Carmel, Indiana, United States |
| Type | FULL TIME |
| Niche | general |
| Experience | permanent |