Medical Records Clerk
Mindlance · New York, New York, United States
FULL TIMEpermanent
Job Description
Position Title: Medical Records Clerk / Medical Records Specialist (Scanning)Department: Medical Records – Health Information ManagementLocation: New York, NY 10029Tentative Start Date: 11/16/2026 - 01/09/2027Duration: 7+ Weeks contract with strong possibilities of extensionSchedule: 9:00 AM-5:00 PM
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Duties: Assemble medical record documents following established guidelines.Answer phones.Ensure year band is placed in all medical records for appointments and open medical record for new patient.File medical records in terminal digit order and open additional volumes as needed.Pull and prepare medical records for next day appointments.Pull and file x-ray films as needed.Print daily pull slips, progress notes, and other daily forms.
Summary:Prepare, scan, and index legacy paper medical records into the electronic health record as part of a department-wide effort to eliminate paper.The role requires working knowledge of how a paper medical record is organized and the ability to identify document types on sight, along with solid typing, data entry, and spreadsheet skills.
Key Responsibilities:Prep records for scanning: remove staples and clips, repair torn pages, sort and batch by document typeIdentify and separate document types within a paper chart, including face sheets, H&Ps, operative reports, progress notes, nursing documentation, orders, consents, lab and imaging results, and discharge summariesScan records at production volume and verify image quality, orientation, page counts, and completenessIndex each document to the correct patient, encounter, date of service, and document typeReview scanned output for errors and rescan or reindex as neededEnter and maintain batch, volume, and exception data in tracking spreadsheetsFlag illegible pages, missing documents, and misfiled material to the supervisorHandle all protected health information in accordance with HIPAA and hospital policy
Top 3 Non-Negotiable Skills:Demonstrated ability to recognize and correctly classify medical record document typesTyping speed of 40 WPM or better with high accuracyWorking proficiency in Excel, including entering data, sorting, and filtering
Preferred Skills:Prior HIM or document imaging experience in a hospital settingFamiliarity with EpicKnowledge of medical terminology
Candidate Persona (background, behaviors):HS diploma and 1+ year of experience working directly with paper medical recordsProven accuracy in data entry and comfort with repetitive detail workAbility to maintain strict confidentialityAbility to lift and carry record boxes up to 25 lbsAbility to stand, bend, and reach for extended periods
Skills: One year experience
Required Qualifications:1+ year of experience working directly with paper medical recordsDemonstrated ability to recognize and correctly classify medical record document typesTyping speed of 40 WPM or better with high accuracyWorking proficiency in Excel, xzbcwsv including entering data, sorting, and filteringProven accuracy in data entry and comfort with repetitive detail workAbility to maintain strict confidentiality
Preferred:Prior HIM or document imaging experience in a hospital settingFamiliarity with EpicKnowledge of medical terminology
Physical Requirements:Ability to lift and carry record boxes up to 25 lbsAbility to stand, bend, and reach for extended periods
Education: High School Diploma/ GEDHigh school diploma or equivalent
Required Skills:Medical record assemblyMedical record filingExcelDetail orientedAdministrative tasks
AdditionalExcellent typingphone handlingx-ray film handling
EEO: “Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.”
Considering applying for this job Do not delay, scroll down and make your application as soon as possible to avoid missing out.
Duties: Assemble medical record documents following established guidelines.Answer phones.Ensure year band is placed in all medical records for appointments and open medical record for new patient.File medical records in terminal digit order and open additional volumes as needed.Pull and prepare medical records for next day appointments.Pull and file x-ray films as needed.Print daily pull slips, progress notes, and other daily forms.
Summary:Prepare, scan, and index legacy paper medical records into the electronic health record as part of a department-wide effort to eliminate paper.The role requires working knowledge of how a paper medical record is organized and the ability to identify document types on sight, along with solid typing, data entry, and spreadsheet skills.
Key Responsibilities:Prep records for scanning: remove staples and clips, repair torn pages, sort and batch by document typeIdentify and separate document types within a paper chart, including face sheets, H&Ps, operative reports, progress notes, nursing documentation, orders, consents, lab and imaging results, and discharge summariesScan records at production volume and verify image quality, orientation, page counts, and completenessIndex each document to the correct patient, encounter, date of service, and document typeReview scanned output for errors and rescan or reindex as neededEnter and maintain batch, volume, and exception data in tracking spreadsheetsFlag illegible pages, missing documents, and misfiled material to the supervisorHandle all protected health information in accordance with HIPAA and hospital policy
Top 3 Non-Negotiable Skills:Demonstrated ability to recognize and correctly classify medical record document typesTyping speed of 40 WPM or better with high accuracyWorking proficiency in Excel, including entering data, sorting, and filtering
Preferred Skills:Prior HIM or document imaging experience in a hospital settingFamiliarity with EpicKnowledge of medical terminology
Candidate Persona (background, behaviors):HS diploma and 1+ year of experience working directly with paper medical recordsProven accuracy in data entry and comfort with repetitive detail workAbility to maintain strict confidentialityAbility to lift and carry record boxes up to 25 lbsAbility to stand, bend, and reach for extended periods
Skills: One year experience
Required Qualifications:1+ year of experience working directly with paper medical recordsDemonstrated ability to recognize and correctly classify medical record document typesTyping speed of 40 WPM or better with high accuracyWorking proficiency in Excel, xzbcwsv including entering data, sorting, and filteringProven accuracy in data entry and comfort with repetitive detail workAbility to maintain strict confidentiality
Preferred:Prior HIM or document imaging experience in a hospital settingFamiliarity with EpicKnowledge of medical terminology
Physical Requirements:Ability to lift and carry record boxes up to 25 lbsAbility to stand, bend, and reach for extended periods
Education: High School Diploma/ GEDHigh school diploma or equivalent
Required Skills:Medical record assemblyMedical record filingExcelDetail orientedAdministrative tasks
AdditionalExcellent typingphone handlingx-ray film handling
EEO: “Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.”
Details
| Company | Mindlance |
| Location | New York, New York, United States |
| Type | FULL TIME |
| Niche | hr |
| Experience | permanent |