Administrative Assistant/Floater at Investment Firm in Midtown
BCL Search · New York, New York, United States
FULL TIMEpermanent
Job Description
Our client, a leading investment firm located in Midtown West, is seeking a highly organized Administrative Assistant/Floater to join its New York City team. This is a dynamic role providing coverage and support across the firm’s administrative, reception, and office operations functions. The ideal candidate is proactive, detail-oriented, flexible, and highly reliable, with a positive attitude and the ability to quickly pivot between responsibilities in a fast-paced environment. This role is in office, 5x/week.
Making sure you fit the guidelines as an applicant for this role is essential, please read the below carefully.
RESPONSIBILITIES:Provide back-up coverage for Administrative Assistants and Receptionists and temporarily step into open administrative positions Provide daily lunch and additional reception coverage as needed, including greeting and directing visitors, managing conference rooms, coordinating meeting logistics and catering, and handling the main phone lineProvide administrative support including calendar management, meeting and conference call coordination across time zones, travel arrangements, expenses, phone coverage, contact management, document preparation, and electronic filingAssist with onboarding new employees, including leading office orientation tours and providing introductions to workplace tools and resourcesSupport the administrative and Office Management teams with ad hoc projects and day-to-day office operationsCoordinate mail, courier services, office supplies, building services, and general office needsAssist with conference room and pantry management, including meeting setup and coordination with housekeeping staffProcess invoices and assist with routine accounting-related reporting, including petty cash and corporate card reconciliationCoordinate database subscriptions and other vendor services with accountingProvide additional ad hoc support as needed
REQUIREMENTS:Bachelor’s degree and 2+ years of applicable administrative experienceHighly organized and detail-oriented with the ability to prioritize multiple responsibilities in a fast-paced environmentProactive, flexible, and highly reliable with a positive, can-do xzbcwsv attitudeStrong written and verbal communication skills with a polished and professional approachStrong judgment and follow-through with the ability to work both independently and collaboratively as part of a teamComfortable working in a fast-paced, open office environment and pivoting between administrative, reception, and office support responsibilitiesStrong computer and internet research skillsProficiency in Microsoft Office Suite
SALARY:$70–85K + Paid OT + Full Benefits + Discretionary Bonus Opportunity + 401K
HOURS:8:30am–5:30pm or 9:00am–6:00pm (DOE) with a one-hour lunch breakIn office, 5x/week
Making sure you fit the guidelines as an applicant for this role is essential, please read the below carefully.
RESPONSIBILITIES:Provide back-up coverage for Administrative Assistants and Receptionists and temporarily step into open administrative positions Provide daily lunch and additional reception coverage as needed, including greeting and directing visitors, managing conference rooms, coordinating meeting logistics and catering, and handling the main phone lineProvide administrative support including calendar management, meeting and conference call coordination across time zones, travel arrangements, expenses, phone coverage, contact management, document preparation, and electronic filingAssist with onboarding new employees, including leading office orientation tours and providing introductions to workplace tools and resourcesSupport the administrative and Office Management teams with ad hoc projects and day-to-day office operationsCoordinate mail, courier services, office supplies, building services, and general office needsAssist with conference room and pantry management, including meeting setup and coordination with housekeeping staffProcess invoices and assist with routine accounting-related reporting, including petty cash and corporate card reconciliationCoordinate database subscriptions and other vendor services with accountingProvide additional ad hoc support as needed
REQUIREMENTS:Bachelor’s degree and 2+ years of applicable administrative experienceHighly organized and detail-oriented with the ability to prioritize multiple responsibilities in a fast-paced environmentProactive, flexible, and highly reliable with a positive, can-do xzbcwsv attitudeStrong written and verbal communication skills with a polished and professional approachStrong judgment and follow-through with the ability to work both independently and collaboratively as part of a teamComfortable working in a fast-paced, open office environment and pivoting between administrative, reception, and office support responsibilitiesStrong computer and internet research skillsProficiency in Microsoft Office Suite
SALARY:$70–85K + Paid OT + Full Benefits + Discretionary Bonus Opportunity + 401K
HOURS:8:30am–5:30pm or 9:00am–6:00pm (DOE) with a one-hour lunch breakIn office, 5x/week
Details
| Company | BCL Search |
| Location | New York, New York, United States |
| Type | FULL TIME |
| Niche | hr |
| Experience | permanent |