Executive Assistant to Chief Executive Officer

VISTAR University · Warangal, India

Company Description VISTAR University is an emerging higher education institution committed to academic excellence, student success, and community impact. The university focuses on creating an inclusive learning environment that supports learners, educators, and staff in achieving their potential. With a growing portfolio of programs and initiatives, VISTAR University emphasizes innovation, collaboration, and professional development. Team members are encouraged to contribute ideas, take initiative, and support the institution’s long-term vision and strategic goals.

Role Description The Executive Assistant to the Chief Executive Officer (CEO) is a full-time, on-site role based in Warangal. This position provides comprehensive administrative and executive support to the CEO, including managing calendars, scheduling meetings, coordinating travel, and preparing expense reports. The role includes organizing and prioritizing daily tasks, drafting and reviewing correspondence, preparing presentations and meeting materials, and maintaining confidential records. The Executive Assistant will coordinate internal and external communications, support board and leadership meetings, and ensure timely follow-up on action items. The role also involves liaising with internal departments and external partners, handling visitor and event logistics, and proactively identifying ways to improve efficiency in the CEO’s office.

Qualifications

• Strong Executive Administrative Assistance and Executive Support skills to manage complex schedules, communications, and priorities for senior leadership.
• Proficiency in Administrative Assistance, including document preparation, record keeping, and office coordination.
• Experience in Diary Management and calendar coordination, including planning meetings, appointments, and travel arrangements.
• Ability to prepare, track, and reconcile Expense Reports with attention to detail and adherence to institutional policies.
• Excellent written and verbal communication skills, with the ability to draft professional emails, reports, and presentations.
• High level of discretion and integrity when handling confidential information and sensitive matters.
• Strong organizational and time-management skills, with the ability to manage multiple tasks and deadlines in a fast-paced environment.
• Proficiency with productivity tools and software (e.g., email, calendars, spreadsheets, presentation software, video conferencing platforms).
• Demonstrated ability to build effective working relationships and collaborate with stakeholders at all levels.
• Bachelor’s degree in Business Administration, Management, or a related field, or equivalent relevant experience.
• Prior experience supporting senior executives or leadership in an academic or corporate environment is beneficial.