Executive Assistant (M) - Kochi- for a leading Business Group

Company Description Populux HR is a professionally managed executive search firm based in Kochi, Kerala. We are hiring an Executive Assistant to the CEO for leading business group based in Kerala. Role Description The Executive Assistant will provide comprehensive executive administrative support to senior leadership of a leading business group . Key Job Responsibilities Manage the Director’s calendar, appointments, meetings, and daily schedule , ensuring effective prioritization of commitments. Coordinate and schedule internal and external meetings , including preparation of agendas, documents, presentations, and meeting materials. Coordinate business travel arrangements , including flights, accommodation, local transportation, itineraries, and related logistics. Act as a key point of contact between the CEO and internal teams, business partners, vendors, consultants, and other external stakeholders . Prepare, review, and organize reports, presentations, business correspondence, MIS reports, and other documents required . Monitor and follow up on action items, decisions, and commitments arising from meetings to ensure timely execution by relevant teams. Coordinate with cross-functional departments and retail business units to obtain updates, information, reports, and status of key activities. Maintain and organize confidential records, business documents, agreements, correspondence, and other sensitive information with a high level of discretion. Support the CEO in tracking key business priorities, projects, deadlines, and important initiatives across the group. Handle official correspondence, emails, calls, and communications on behalf of the CEO ensuring timely and appropriate responses. Assist in coordinating management meetings, review meetings, business events, and visits to retail outlets or other business locations . Proactively anticipate the requirements, identify pending matters, and provide timely reminders, updates, and administrative/business support to improve executive effectiveness. Qualifications: Candidates should possess strong Executive Administrative Assistance and Administrative Assistance skills to manage calendars, meetings, and office workflows effectively. Candidates should possess solid Executive Support and Expense Reports skills to handle travel coordination, reimbursements, and executive-level documentation. Candidates should possess excellent Communication skills to interact professionally with internal teams and external stakeholders, both in writing and verbally. Strong organizational skills, attention to detail, and ability to prioritize multiple tasks in a fast-paced environment are required. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and comfort with digital collaboration tools is preferred. Ability to maintain confidentiality, exercise sound judgment, and work independently with minimal supervision is essential. A bachelor’s degree in any discipline, or equivalent professional experience in administration or office management, is advantageous. Experience Relevant 5 years experience as an Executive Assistant or in a similar administrative role supporting senior leadership is highly beneficial. Salary: Competitive remuneration, commensurate with experience and qualifications Job Location : Kochi