Executive assistant

Required Qualifications

Bachelor's degree in Business Administration, Commerce, Arts, or a related field. 2-6 years of experience as an Executive Assistant, Administrative Assistant, or similar role supporting senior leaders. Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, Power Point, Teams). Excellent verbal and written communication skills. Strong organizational, multitasking, and time-management abilities. Ability to maintain confidentiality and handle sensitive information. Proactive, detail-oriented, and capable of working independently.

Key Responsibilities

Manage executive calendars, including scheduling meetings, appointments, and travel arrangements. Coordinate domestic and international travel, visa processes, accommodations, and expense reporting. Organize and prepare agendas, presentations, reports, and meeting materials. Take meeting notes, track action items, and follow up to ensure timely completion. Act as a liaison between executives and internal/external stakeholders. Manage email correspondence and prioritize communications on behalf of executives. Coordinate team events, leadership meetings, town halls, and off-site activities. Handle confidential information with discretion and professionalism. Support administrative tasks such as document management, invoice processing, purchase requests, and vendor coordination. Improve operational efficiency by streamlining administrative processes and maintaining accurate records.