Executive Secretary

Hiring for a one of the leading multi billion dollar group company Preferred Profile Candidates currently working with or having prior experience in promoter-driven companies / family-owned business groups in Delhi-NCR . Role Overview We are looking for a highly professional, mature and well-organized Executive Secretary / Executive Assistant to support the Promoter / Managing Director in managing day-to-day business and personal-office coordination. The role requires a high level of confidentiality, discretion, communication skills and the ability to independently manage priorities in a fast-paced promoter-driven environment. Key Responsibilities Manage the Chairperson calendar, meetings, appointments and daily schedule. Coordinate internal and external meetings with senior management, business heads, clients, consultants and other stakeholders. Prepare meeting agendas, minutes, presentations, briefing notes and follow-up trackers. Manage emails, correspondence and confidential communication on behalf of the Promoter/MD. Coordinate with various group companies and business functions to ensure timely closure of key action points. Track important assignments, commitments and follow-ups and provide regular status updates to the Promoter/MD. Organize domestic and international travel, accommodation, itineraries and related logistics. Handle sensitive and confidential business information with complete discretion. Coordinate with family office / promoter office, where required. Support the Promoter/MD in personal and business-related coordination, including events, appointments and special assignments. Liaise with senior executives, government authorities, consultants, bankers, lawyers, investors and other external stakeholders as required. Maintain an organized filing and documentation system for important records and correspondence. Undertake ad-hoc assignments and special projects entrusted by the Promoter/MD. Desired Candidate Profile Graduate in any discipline; additional qualification in Secretarial/Business Administration will be an advantage. 8–15 years of relevant experience as Executive Secretary, Executive Assistant, Personal Assistant or Secretary to MD/Chairman/Promoter. Experience working directly with a Promoter, Chairman, MD, CEO or Family Office is strongly preferred. Prior experience in a promoter-driven / family-owned organization will be an advantage. Excellent verbal and written communication skills in English. Strong proficiency in MS Office, particularly Outlook, Word, Excel and PowerPoint. Excellent calendar management, coordination and follow-up skills. High level of maturity, discretion, confidentiality and professional etiquette. Ability to work under pressure and manage multiple priorities simultaneously. Strong interpersonal skills and the ability to interact confidently with senior stakeholders. Should be flexible regarding working hours based on the Promoter/MD's schedule.