Office coordinator

Instawork · Bangalore, India

Instawork is on a mission to create meaningful economic opportunities for skilled hourly professionals in communities around the globe. Our AI-powered labor marketplace helps local businesses scale, and enables global technology companies to push the frontiers of robotics and AI. Backed by world-class investors like Benchmark, Spark Capital, Craft Ventures, Greylock, Y Combinator, and others, we’re looking for exceptional talent to reimagine the way the world works.

About the Rol

e We are seeking a proactive, detail-oriented, and high-energy Office Coordinato r to oversee the day-to-day functions, facilities, and workplace culture of our Bangalore office s

. Reporting directly to the Office Manager, you will be the heartbeat of our local workspace—ensuring a clean, seamless, and highly productive environment for our team. If you are a collaborative problem-solver who thrives on operational efficiency, vendor management, and creating an amazing workplace experience, we want to hear from you

!
Contra ct - 1 year, opportunity for full-time conversion based on performan

ce
Working d ays - 6 days/w

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Key Responsibili

ties
Facilities & Office Opera tions Daily Funct ions: Own the upkeep of common areas, workspaces, and conference rooms, ensuring all furniture and audio/video (AV) equipment are fully operati onal. Vendor & Supply Manage ment: Proactively manage relationships with external service providers (property management, furniture vendors, snack/catering programs, custodial services, etc.) and keep office supplies fully sto cked. Ticketing & Sup port: Provide timely, high-quality responses to internal service requests assigned to the facilities q ueue. Space Plan ning: Assist the Office Manager with employee seating arrangements, desk allocations, and office layout plan ning. Cross-Functional Sup port: Coordinate with onsite facility staff and address ad hoc projects directed by the IT, People (HR), and Finance teams as aligned with the Office Man

ager. Culture & Employee Engag ement Cultural Steward ship: Act as a culture champion by supporting and executing various company events and engagement activities, making the office a place of positivity and producti

vity.

Who

You Are
Experience & Qualif ications Exp erience: Min imum of 2+ years of ex perience in office administration, facilities coordination, events or workplace ope rations. Team Player: Comfortable working under the guidance of an Office Manager while taking independent ownership of daily floo r tasks. Tec h Savvy: Comfortable using Google Workspace (Docs, Sheets, Slides) and handling basic office AV/conferencing

setups.
️ K ey Skills Proactive Problem -Solving: You don't wait to be told what to do—you anticipate floor needs and solve issues before th ey arise. Attention t o Detail: An eagle eye for organization, cleanliness, and operational ef ficiency. Commu nication: Excellent verbal and written communication skills with strong interpersonal savvy to interact with employees and vendo rs alike. Priori tization: Ability to self-manage, multitask, and prioritize your workflow effectively in a fast-paced env ironment. Customer Service & Colla boration: A strong spirit of collaboration and a dedication to providing great internal customer service to all employees and

visitors.
Wha t We Offer A vibrant, collaborative, and supportive wor k culture. Opportunity to shape the daily workplace experience of a gro wing team. Clear mentorship and growth under an experienced Offic e Manager. Competitive compensation and

benefits.
Our Values Empathy, Trust & amp; Candor We put ourselves in the shoes of our colleagues and customers and don’t shy away from uncomfortable conversations, instead building trust through honest and direc t feedback. Bias for Action We practice high-velocity decision-making, clear-eyed that we often operate with incomplete information. Growing quickly means it’s OK to be wrong, so long as we learn from our mistakes and cour se correct!Always Be Learning We’re a curious bunch, and with AI transforming our workplace we encourage everyone to learn from each other, compounding our knowledge and experience to help us change an entir e industry. Act Li ke an Owner We work long, hard, and smart, building products that delight our users and drive growth. Your ability to impact Instawork is limited only by your courage and conviction, not your job d

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