Manager – Conference(Events, Partnerships & Sponsorships)

Designation: Manager – Conference (Events, Partnerships & Sponsorships) Location: Ahmedabad Experience Range: 5 years Salary: upto 15 LPA About the Role We are looking for an experienced Manager – Conferences to lead the planning and execution of large-scale conferences, industry events, and knowledge-sharing platforms. The role involves managing end-to-end conference operations, developing sponsorships and partnerships, coordinating with speakers and stakeholders, and ensuring successful event delivery within budget. This is a strategic role for a professional who enjoys project management, stakeholder engagement, business development, and event execution. Key Responsibilities Conference Management Plan and execute annual conference and event portfolios. Develop event calendars, timelines, and implementation plans. Monitor project milestones and ensure timely delivery. Identify risks and implement corrective actions. Create and improve conference processes, SOPs, and workflows. Event Planning & Execution Coordinate with internal teams, experts, and organizing committees. Manage registrations, venue arrangements, logistics, hospitality, and event operations. Ensure a seamless experience for speakers, delegates, and partners. Oversee exhibition areas, conference sessions, and on-site activities. Sponsorship & Partnership Development Build and manage sponsorship pipelines. Identify and engage potential sponsors and industry partners. Maintain long-term relationships with sponsors and stakeholders. Coordinate sponsorship agreements, approvals, and deliverables. Develop and maintain databases of sponsors, partners, and vendors. Speaker & Stakeholder Management Coordinate invitations and participation of industry leaders, experts, and speakers. Manage travel, accommodation, hospitality, and honorarium processes. Liaise with government bodies, professional associations, and institutional partners. Support collaboration opportunities to strengthen conference programs. Financial Management Prepare event budgets and financial projections. Monitor revenues, sponsorship collections, and event expenses. Track profitability and budget adherence. Coordinate with finance teams for reporting and reconciliations. Key Performance Indicators (KPIs) Successful delivery of conferences and events Sponsorship acquisition and partnership growth Delegate registrations and participant satisfaction Revenue achievement and budget management Quality of event execution Brand visibility and industry impact Development of scalable conference management systems Required Skills Conference & Event Management Project Management Sponsorship Development Partnership Management Budgeting & Financial Planning Stakeholder Management Negotiation & Communication Skills Problem Solving & Execution Excellence Preferred Experience Large-scale conferences, summits, exhibitions, or industry events Sponsorship and partnership management Academic, research, government, or professional institutions Working with event management agencies or Professional Conference Organizers (PCOs) Company Profile: Our client is a leading urban research and development organization that works across planning, infrastructure, heritage, environment, water & sanitation, geospatial analytics, and sustainable development. The foundation collaborates with government bodies, multilateral agencies, and institutions to deliver high-impact research, technical advisory, policy support, and on-ground implementation for cities and communities. With multiple specialized centers and a multidisciplinary team, the organization focuses on solving real-world urban challenges through data-driven insights, capacity building, and cross-sector collaboration—creating sustainable, inclusive, and well-governed urban environments. Thanks & Regards, Archie Jain