Executive Assistant/Operations Manager

Executive Assistant / Operations ManagerLocation: Chicago (River North), onsite Monday–FridayReports To: PrincipalsType: Full-Time

Please read the following job description thoroughly to ensure you are the right fit for this role before applying.
About the RoleWe're looking for a highly organized, proactive Executive Assistant / Operations Manager to serve as the quarterback of our business operations. This role goes well beyond calendar management. You'll be the right hand to the Principals: anticipating needs, coordinating key initiatives, and driving execution across the organization.This role suits someone who thrives in a fast-paced environment, takes charge without constant direction, and wants a central role in scaling a growing real estate business.Key ResponsibilitiesExecutive Support•     Serve as the primary point of contact between the Principals and internal and external stakeholders•     Manage the Principals' calendars and prioritize meetings•     Prepare agendas, take concise notes, and drive follow-through on action items•     Keep the Principals briefed with the right context, data, and updates to make quick decisions•     Own internal projects, keeping deadlines on track and stakeholders aligned•     Identify workflow gaps and recommend improvementsCommunications & Brand•     Draft correspondence, presentations, and reports•     Maintain the company website, including content updates and listings•     Manage the company's LinkedIn presence with a consistent brand voiceReal Estate Operations•     Track deal flow and key timelines for acquisitions, leases, and dispositions•     Support due diligence by gathering and organizing property documents, contracts, and vendor materials•     Coordinate across acquisitions, asset management, the Principals, and third parties•     Schedule property tours, inspections, and meetings•     Maintain internal databases, project files, and document storageAdministrative & Financial•     Open property bank accounts for new acquisitions and refinances•     Prepare service contracts and engage vendors•     Respond to tenant requests•     Deposit rent checks and reconcile credit card statements•     Handle xzbcwsv travel planning and day-to-day office management•     Coordinate with third party IT provider
Qualifications•     3+ years in executive support, chief of staff, or operations•     Self-starter with a strong sense of ownership and accountability•     Exceptional organization, communication, and problem-solving skills•     Able to manage multiple priorities calmly•     Discretion and professionalism with confidential information•     Proficient in Microsoft Office (Outlook, Teams, Excel, PowerPoint, Word), Adobe, and WordPress; Rent Manager or similar property management software a plus•     Experience with LLC formation and related filings•     Illinois notary, or willing to become one within 120 days of start