Administrative Assistant

Build trust, good relationships, and open communication across the organization and with external stakeholders to ensure that the experience of the Director’s office, is one of utmost professionalism and efficiency. Manage and ensure follow-up on significant pieces of email, other correspondence, calendar scheduling, and time-bound requests. Upon approval by the Director, send and deliver physical and electronic communication for the Director both internally and externally. Coordinate and work alongside all departments in the office when requests come from Global, Regional, Zonal, State offices or Matrixed functions, and follow up on deadlines and serve as the primary point of contact to Director. Maintain management systems to track the Director tasks working with others across the organization to Ensure appropriate prioritization and timely follow-up of tasks for smooth functioning of the National Strategic Partnerships hub. Prepare agenda and compile, organize, and maintain confidential physical and electronic documentation for meetings, projects, reports, and official archives. Ensure appropriate travel arrangements and coordination of event logistics for complex multi-city and international trips, ensuring excellent collaboration with teams across the organization. Ensure accuracy and follow the finance policies and guidelines in settling expenses and making payments. Track and support the roll-out of Gemini 1.0 and other plans/program implementations within the perspective of the National Strategic Partnership hub. Complete the Director’ s administrative documentation, including credit card reports and expense reports.