Personnel Team Assistant

Full job descriptionPosition TitlePersonnel Team AssistantDepartment/GroupPersonnelFLSA StatusExemptPosition TypeFull-timeLocationSIM USA (Charlotte, NC Campus)Reports to (Job Title)Deputy Directors of PersonnelNumber of direct reports0Total number of reportsDirect and indirect reports0Position PurposeThe Personnel Team Assistant provides administrative and operational support to the Personnel Department by offering administrative support to the Deputy Directors of Personnel and the Deputy Director for HR, as well as general administrative support for the Personnel Department.Key ResponsibilitiesFor Personnel Team:Offer administrative support to the Deputy Directors of Personnel by:Managing calendars.Organizing meetings.Making travel arrangments.Other responsibilities as requested.Produce, maintain, and distribute regular personnel reports.Update and maintain personnel department handbooks and policies.Maintain compliance and updates for policies, trainings, and background checks for all workers.Handle daily phone calls, emails, and communication for personnel department and leadership.Draft documents, letters and agreements as requested and maintain logs of ongoing agreements.Maintain office supplies for the personnel department.For Human Resources:Coordinate all new hire onboarding activities.Collect and process required employment documentation.Ensure completion of:Form I-9 and employment eligibility verification.Federal and North Carolina tax forms.Background check authorizationsEmployee acknowledgments and handbook signoffs.Maintain new hire checklists and onboarding records.Work with HR Director on setting up orientations.Assist with employee offboarding processes as requested.Maintain personnel records and documentation.Help ensure employee policy documentation compliance and compliance with federal and NC employment laws.Other administrative responsibilities for Personnel team as assigned.Work Experience RequirementsFully competent in MS Office suite, including Teams, as well as competent in Zoom meetings2+ years administrative experience required. xzbcwsv Human Resources administrative experience preferred.Ability to organize a daily workload by prioritiesMust be able to meet deadlines in a fast-paced quickly changing environmentProfessional discretionAbility to maintain confidentialityMust be flexible and detail orientedMust have a friendly and pleasant demeanorA proactive approach to problem-solving with strong decision-making skillsProfessional level verbal and written communications skillsEducation RequirementsFive years of office administration experience or college degree with business emphasisTraining ExpectationsChild Safety TrainingSecurity TrainingSpiritual QualitiesEvidence of a personal faith and value system that reflects, embraces, and witnesses to the Christ-centered mission of SIMDemonstrated agreement with SIM’s Statement of Faith and core values by signing the SIM CommitmentUnderstanding of and appreciation for SIM’s heartbeat, and a passion for communicating it with excellenceJob Type: Full-timePay: $45,000.00 - $47,000.00 per yearBenefits:

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Dental insuranceHealth insuranceHealth savings accountLife insurancePaid time offRetirement planVision insurance