Personal Secretary

We are looking for a Female highly experienced, energetic, proactive, and exceptionally organised Personal Secretary / Executive Assistant to the CEO & Co-Founders . This is a high-trust, high-responsibility role supporting senior leadership across executive administration, strategic coordination, business operations, travel, events, investor engagements, hospitality, and lifestyle management. The ideal candidate will be comfortable operating in a fast-paced environment, managing multiple priorities simultaneously, exercising sound judgement under pressure, and maintaining absolute confidentiality. This role requires a professional who can work closely with leadership throughout the day and is comfortable accompanying the CEO for business travel and external engagements. Job Responsibilities 1. Executive Support & Strategic Gatekeeping Manage dynamic calendars, meetings, calls, and communication for the CEO and Co-Founders. Act as a trusted liaison between leadership, internal teams, clients, investors, and external stakeholders. Screen and prioritize communications and ensure timely follow-up on critical matters. Prepare confidential correspondence, meeting agendas, Minutes of Meeting (MoM), reports, presentations, and executive documents. Track key decisions, action items, deadlines, and deliverables across departments. Ensure seamless coordination between the Corporate Office and business functions. 2. Investors, Financial Meetings & Corporate Events Coordinate investor meetings, board reviews, financial discussions, and senior-level business meetings. Prepare presentations, briefing documents, schedules, and supporting materials. Handle sensitive business, financial, and investor information with complete discretion. Coordinate press conferences, media interactions, PR engagements, and leadership appearances. Manage end-to-end logistics for national and international conferences, summits, and executive events. Support leadership participation in IPC, DPC, GCC, and other strategic business forums. 3. Travel, Hospitality & Executive Lifestyle Plan and manage complex domestic and international travel itineraries. Coordinate flights, premium hotels, ground transportation, meetings, and detailed travel schedules. Manage executive hospitality requirements, club memberships, networking engagements, and lifestyle bookings. Coordinate executive drivers, daily movement schedules, and transportation requirements. Provide on-the-move support to the CEO during business engagements and travel. Coordinate selected personal and household requirements, including house staff and estate-related matters. 4. Special Projects & Business Operations Support new business initiatives, strategic projects, joint ventures, and leadership priorities. Track execution of time-sensitive projects and ensure closure of assigned deliverables. Work across teams to collect information, identify gaps, and drive timely execution. Handle confidential and high-priority assignments with minimal supervision. 5. Managed Office Spaces & Design Projects Support administrative coordination and tracking for office design and development projects. Contribute creative ideas related to workspace aesthetics, common areas, spatial experience, and hospitality. Coordinate with internal and external stakeholders involved in managed office projects. What We're Looking For 3 year s of experience in Executive Assistance, Personal Secretary, Corporate Operations, or a similar senior support role. Bachelor's degree is mandatory; MBA is preferred. Prior experience supporting a CEO, Founder, Co-Founder, CXO, or senior leadership team is highly preferred. Hyderabad-based with strong knowledge of the city and local business ecosystem. Excellent command of English, Hindi, and Telugu. Strong proficiency in MS Word, Excel, PowerPoint, calendars, digital collaboration tools, and modern workplace technologies. Excellent written and verbal communication skills. Strong organisational ability with exceptional attention to detail. Demonstrated ability to manage highly confidential information. Strong problem-solving skills and the ability to make sound decisions under pressure. Highly proactive, dependable, energetic, and execution-oriented. Comfortable with long and dynamic working hours and frequent local, domestic, and international travel.