Administrative Assistant

Dumroo.ai | AI Ecosystem for Education · India

Job Title: Administrative Assistant

Location : Remote

Type : Full-Time

Work Hours : U.S. Eastern Time Zone (8:00 AM – 5:00 PM EST) (5:30 PM to 2:30 AM IST)

Reports to : CEO/CMO

About Us

At Dumroo.ai , we are building an AI-powered education ecosystem designed to connect and empower students, educators, school administrators, and families. We combine deep expertise in education with cutting-edge technology to deliver smart tools that simplify operations and elevate learning outcomes.

We’re looking for an organized, creative, and driven  Admin Assistant to help keep our internal systems running smoothly while amplifying our external impact.

Position Summary

The Administrative Assistant will provide administrative, operational, and coordination support to the executive team while helping improve communication and efficiency across the organization.

This role requires exceptional organizational skills, strong written and verbal communication, and the ability to manage multiple priorities simultaneously. The ideal candidate enjoys problem-solving, takes initiative, and is comfortable working independently in a remote environment.

Key Responsibilities

Executive Support

• Manage executive calendars, meetings, and appointments.
• Schedule internal and external meetings across multiple time zones.
• Coordinate Zoom, Microsoft Teams, and Google Meet meetings.
• Prepare meeting agendas and record meeting minutes.
• Track action items and follow up with team members to ensure timely completion.
• Screen, prioritize, and organize executive communications.

Administrative Operations

• Maintain organized digital filing systems and company documentation.
• Prepare reports, presentations, spreadsheets, and business documents.
• Draft professional emails, letters, and internal communications.
• Maintain company records, contracts, and operational documents.
• Coordinate travel arrangements, hotel bookings, and itineraries when required.
• Manage company subscriptions and administrative vendors.

HR & Recruitment Support

• Coordinate interviews with candidates.
• Schedule interviews with hiring managers.
• Assist with onboarding new employees and contractors.
• Collect employment documents and maintain personnel records.
• Coordinate offer letters, employment agreements, and onboarding checklists.
• Support employee engagement initiatives.

Operations Coordination

• Coordinate communication between departments.
• Track project deadlines and follow up on outstanding tasks.
• Maintain operational trackers and dashboards.
• Assist leadership with special projects and research assignments.
• Help improve internal administrative processes and workflows.

Marketing & Event Coordination

• Assist with scheduling social media content.
• Coordinate webinars, virtual meetings, and company events.
• Update CRM records and contact databases.
• Assist with email campaigns and marketing coordination.
• Support conference planning and logistics.

Customer & Partner Coordination

• Respond to general inquiries professionally.
• Coordinate meetings with school districts, partners, vendors, and clients.
• Maintain contact databases and communication records.
• Follow up on pending requests and documentation.

Required Qualifications

• Bachelor's degree in Business Administration, Management, Communications, Marketing, or a related field.
• MBA or BBA graduates are encouraged to apply.
• 1–3 years of experience as an Administrative Assistant, Executive Assistant, Operations Coordinator, or similar role.
• Excellent written and verbal English communication skills.
• Strong organizational and multitasking abilities.
• High attention to detail.
• Ability to manage confidential information professionally.
• Ability to work independently in a remote environment.
• Must be available to work 8:00 AM – 5:00 PM U.S. Eastern Time (EST).

Technical Skills

Experience with some or all of the following:

• Google Workspace
• Microsoft Office
• Outlook
• Microsoft Teams
• Zoom
• Slack
• Notion
• Zoho Workplace
• Zoho CRM
• Zoho Recruit
• Google Sheets / Microsoft Excel
• Canva (preferred)

Preferred Qualifications

• Previous startup experience.
• Experience supporting C-level executives.
• Experience working with distributed remote teams.
• Basic knowledge of CRM systems.
• Experience coordinating hiring or HR processes.
• Experience with project management tools.

Key Competencies

• Exceptional organization
• Time management
• Professional communication
• Problem solving
• Attention to detail
• Initiative
• Accountability
• Customer service mindset
• Adaptability
• Team collaboration

Why Join Dumroo.ai?

• Work directly with experienced founders and leadership.
• Be part of a rapidly growing AI-first EdTech startup.
• Gain exposure across operations, HR, marketing, and executive management.
• Work in a collaborative, fast-paced, and innovative environment.
• Grow your career while helping shape the future of education.

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