Executive Assistant

Taj Relocations Pvt Ltd · Gurugram, India

About the Role:

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our Managing Director.

This role plays a vital part in ensuring the smooth operation of the Managing Director's office and plays a key role in driving efficiency and strategic initiatives.

Responsibilities:

• Calendar and Travel Management: o Manage the Managing Director's calendar, scheduling appointments, meetings, and travel arrangements. o Ensure efficient travel logistics, including booking flights, hotels, and ground transportation. o Prepare itineraries and briefings for upcoming trips.

• Communication and Information Management : o Act as the primary point of contact for the Managing Director, screening calls, emails, and inquiries. o Manage the Managing Director's inbox, prioritizing and responding to communications as appropriate. o Prepare clear, concise, and professional correspondence, presentations, and reports.

• Project and Task Management : o Anticipate the Managing Director's needs and proactively manage projects and tasks. o Conduct research and gather information to support the Managing Director's decision-making. o Follow up on action items and deadlines, ensuring smooth project completion. • Office Management: o Manage office supplies and equipment inventory. o Coordinate with other departments to ensure smooth workflow and support. o Maintain a professional and organized office environment.

Qualifications:

• Bachelor's degree or equivalent experience in a relevant field.

• Minimum 3-10 years of experience as an Executive Assistant or related role.

• Strong organizational, time management, and prioritization skills.

• Excellent communication, written and verbal, with impeccable grammar and spelling.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Ability to work independently, manage multiple tasks simultaneously, and meet tight deadlines. • Discreet and professional demeanor with the ability to maintain confidentiality

Job Location: Sector 61 Gurugram, Emaar Greens Office Timing: 9.30 AM to 6.30 PM, Monday to Friday (Alternate Saturdays and all Sundays Off)