Temp to Perm Hospitality Coordinator

Our client, a non-profit, is looking for a Temp to Perm Hospitality Coordinator to support its New York Operations team. As part of the New York Operations team, the Facilities & Hospitality Coordinator will help maintain a welcoming, well-functioning office environment while providing high-quality facilities, hospitality, and event support for meetings and events hosted in the New York office.

Apply below after reading through all the details and supporting information regarding this job opportunity.
This position starts asap and will have the potential for permanent hire down the line if the right fit.
Location: Midtown East, NYC – Fully Onsite
Hours: Monday – Friday, 7:30 AM – 3:30 PM; hours may shift earlier or later for events, typically about once per month.**Weekend availability is required for occasional events.
Responsibilities:Maintain office, conference rooms, and staff areas to a high standard through daily walkthroughs and proactive issue resolutionCoordinate building work orders from submission through vendor coordination and completionServe as a day-to-day point of contact with building management, engineers, security, contractors, and external vendorsCoordinate logistics for meetings and events, including room setups, furniture moves, signage, catering, staging, and room resetsSupport AV/IT setups in coordination with the AV/IT team, including basic troubleshooting and cable managementAssist with deliveries, office moves, workplace projects, and waste/recycling coordinationManage office inventory, including supplies, equipment, furniture, stationery, and pantry itemsHandle office purchasing and maintain accurate records in accordance with company policies and established budgetsTrack office deliveries and vendor orders, following up on lead times and escalating delays as neededSupport office safety and security initiatives, including drills, compliance checks, emergency equipment, and documentationAssist with incident response, including power outages, leaks, equipment failures, and other workplace issuesPartner with People & Culture on employee onboarding and offboarding, including preparing workspaces and resetting desksAssist with maintaining the office seating plan and coordinating seat assignmentsMonitor contractor performance and ensure work is completed according to scope and company standardsMaintain accurate documentation related to vendors, service contracts, inventory, work orders, and workplace operations
Qualifications:3+ years of experience in facilities operations, events, hospitality, corporate services, workplace operations, or a related fieldStrong client-facing and interpersonal skills with a polished, professional demeanorEvent coordination or project management experience is a plusStrong organizational skills with the ability to balance daily operations with event timelines and multiple prioritiesStrong attention to detail and ability to maintain accurate documentation and inventory recordsProficiency with Microsoft Office/365Experience with Building Engines, Prism, CMMS, ticketing, or similar work-order platforms is preferredComfortable working in a hands-on environment and assisting with room setups, furniture moves, and event logisticsAbility to lift, push, or pull 25–50 lbs. and frequently walk, bend, and stand throughout the dayAbility to work early mornings, later evenings, and occasional weekends for eventsStrong judgment, discretion, and communication skillsAbility to work effectively with individuals from different backgrounds and cultures
Please submit your resume in Word format for immediate consideration.
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