Executive assistant to managing director

Job Description:
Schedule appointments, meetings, and travel arrangements for the Managing Director
Ensure efficient use of the Managing Director's time
Draft correspondence, prepare presentations, and organize documents and files
Provide administrative assistance as required
Coordinate with internal and external stakeholders
Ensure seamless communication and collaboration
Handle sensitive and confidential information with discretion
Assist in planning and coordinating meetings, conferences, and events
Prepare meeting agendas, materials, and follow-up actions
Arrange domestic and international travel, including flights, accommodations, and transportation
Prepare travel itineraries and expense reports
Maintain and update contact lists and other relevant databases
Attend to queries pertaining to the Managing Director's office in their absence
Draft, manage, and renew contracts, ensuring timely tracking and documentation
Take dictation in shorthand and transcribe documents accurately
Requirements
Excellent organizational and time management skills
Strong communication and interpersonal skills
Ability to maintain confidentiality and handle sensitive information
Proficiency in Microsoft Office and other productivity tools
Shorthand skills and transcription accuracy